First Baptist Church:
Constitution
CLARION, PENNSYLVANIA
ARTICLE I – NAME……………………………………………....page 3
ARTICLE II – PURPOSES & BELIEFS page 3
SECTION A: The Purposes of the Church page 3
SECTION B: Statement of Faith page 3
ARTICLE III – POLITY…………. page 4
ARTICLE IV – MEMBERSHIP page 4
SECTION A: Qualifications page 4
SECTION B: Reception of Members page 4
SECTION C: Dismissal of Members page 4
SECTION D: Inactive Membership page 5
ARTICLE V – PASTORATE…………. page 5
SECTION A: Senior Pastor page 5
SECTION B: Associate Pastor page 6
SECTION C: Assistant Pastor ……………………………….page 6
SECTION D: Search Committee page 6
ARTICLE VI – OFFICES……… page 7
SECTION A: Qualifications of Officers page 7
SECTION B: Election and Terms page 7
SECTION C: General Responsibilities page 7
SECTION D: Officers…….. page 7
1. Moderator…….. page 7
2. Church Clerk page 8
3. Financial Secretary page 8
4. Church Treasurer page 8
5. Missions Treasurer page 8
SECTION E: Unfinished Term of Office page 8
ARTICLE VII – BOARDS …. page 9
SECTION A: Elders …. page 9
SECTION B: Deacons …….. page 10
ARTICLE VIII – COMMITTEES page 11
SECTION A: Qualifications of Committee Members page 11
SECTION B: Election and Terms page 12
SECTION C: General Responsibilities page 12
SECTION D: Trustees . page 12
SECTION E: Christian Education page 12
SECTION F: Missions. page 12
SECTION G: Worship.. page 13
SECTION H: Unfinished Term . page 13
ARTICLE IX – STANDING COMMITTEES page 13
SECTION A: Term and Qualifications page 13
SECTION B: Memorial Committee page 13
ARTICLE X – CHURCH MEETINGS page 13
SECTION A: Public Meetings page 13
SECTION B: Business Meetings page 13
ARTICLE XI – AMENDMENTS page 14
FLOW CHART……………………………………………………page 14
ARTICLE I – Name
This organization shall be known as the First Baptist Church of Clarion (FBC), Pennsylvania.
ARTICLE II – Purposes and Beliefs
SECTION A – Purposes:
FBC exists to glorify God. To that end, our purposes are:
SECTION B – Statement of Faith:
1 Corinthians 15:20-58.
4. HUMANITY
We believe the Scriptures teach that although the human race was created in God's image as the free, rational guardian of God's creation, living in loving relationship with God, we have rebelled against God's created order. Therefore all people are now sinners by choice and inclination, and are condemned by God's law to spiritual death and eternal separation from God. Genesis 1:26-28; 3:1-24; Romans 1:18-32; 3:23; 5:12; 6:23.
5. SALVATION
We believe the Scriptures teach that salvation is a gracious gift of God, offered on the basis of Christ's atoning death and received through faith. For God so loved the world that He gave His one and only Son, that whoever believes in Him shall not perish but have eternal life. John 3:16-18; 14:6; Acts 16:31; Ephesians 2:8-9; Romans 5:1-2; 8:1; Isaiah 1:18; 45:22.
ARTICLE III – Polity
FBC shall be governed by Jesus Christ under the guidance of the Holy Scriptures and the Holy Spirit. Under Christ authority resides in the membership. The membership shall invest authority and responsibility for governance in the Boards of Elders and Deacons. All committees and other agencies will function under the authority vested in these two boards.
ARTICLE IV – Membership
SECTION A – Qualifications: Membership in FBC shall be open to people who:
SECTION B – Reception of Members: People may be approved and received into membership by the Board of Elders by any of the following means:
SECTION C – Dismissal of Members: Membership in this church may be terminated by the Board of Elders on behalf of the membership by any of the following means:
SECTION D – Inactive Membership: Inactive members shall be those who have been accepted as members and who have not attended worship for a period of six (6) months absent providential hindrance. Inactive members do not have voting privileges and are not eligible for election to offices or committees.
ARTICLE V – Pastorate
SECTION A – The Senior Pastor:
1. Qualifications: The Senior Pastor shall:
a. Meet the qualifications for an Elder in I Timothy 3:1-7 and Titus 1:5-9;
b. Be a member in good standing in FBC;
c. Work cooperatively with the denomination; and
d. Be ordained, meeting the qualifications for ordination currently in force in the denomination.
2. Administrative responsibilities shall include:
a. Working cooperatively with the boards, committees, and elected officials in coordinating the total program and ministries of FBC;
b. Having the privilege of full membership on the Board of Elders and ex-officio membership on all other boards, committees, and organizations of FBC; and
c. Being accountable to the Board of Elders and the membership.
3. Pastoral responsibilities shall include:
a. Preaching the Gospel and conducting all public worship services unless other arrangements are made through the Board of Elders;
b. Conducting baptisms, Communion, marriage and funeral services;
c. Calling on and/or counseling with those who are facing personal problems, especially those who are hospitalized, confined or bereaved; and
d. Inspiring and motivating the church to fulfill its purpose as stated in Article II.
4. Termination of Service:
a. Resignation: A pastor may resign by giving notice of ninety (90) days to the Board of Elders which shall as soon as practicable set in motion the procedure in Article V, Section A;
b. Dismissal: The membership shall try to avoid dismissing its Pastor by seeking reconciliation. Failing this the membership may dismiss a pastor by the following means:
i. Statements clearly establishing the violation of conduct or responsibility for which the pastor is being charged shall be submitted to the Board of Elders and the pastor shall have the right of defense before the Board of Elders.
ii. If the Board of Elders decides to recommend dismissal, such action may be taken at a duly called business meeting, providing two (2) weeks notice has been given, including notice from the pulpit on each of two (2) consecutive Sundays immediately preceding the vote, and by a two-thirds (2/3) vote by secret ballot of those present, qualified and voting. The Pastor shall have opportunity for defense before the vote is taken, and shall be given ninety (90) days notice before termination of duties.
iii. If the Board of Elders decides against recommending dismissal, the membership may, by written petition of twenty-five percent (25%) of its active membership, override the Board of Elders and call for a business meeting to be conducted as in (ii) above.
SECTION B – Associate Pastor:
1. Qualifications: An Associate Pastor shall meet the qualifications for an Elder in
1 Timothy 3:1-7 and Titus 1:5-9, and be a member in good standing in FBC.
2. Administrative Responsibilities of an Associate Pastor:
a. Working cooperatively with the boards and elected officials as assigned by the Board of Elders;
b. Having the privilege of full membership on the Board of Elders and ex-officio membership on all other boards, committees, and organizations of FBC; and
c. Being accountable to the Senior Pastor, Board of Elders, and the membership.
3. Responsibilities of the Associate Pastor shall be according to the job description as determined by the Search Committee and Joint Session.
4. Termination of Service shall be the same as for the Senior Pastor.
SECTION C – Assistant Pastor:
1. Qualifications: An Assistant Pastor shall meet the qualifications for an Elder in
1 Timothy 3:1-7 and Titus 1:5-9, and be a member in good standing in FBC.
2. Administrative Responsibilities of an Assistant Pastor:
a. Working cooperatively with the boards and elected officials as assigned by the Board of Elders;
b. Having the privilege of full membership on the Board of Elders and ex-officio membership on all other boards, committees, and organizations of FBC; and
c. Being accountable to the Senior Pastor, Board of Elders, and the membership.
3. Responsibilities of the Assistant Pastor shall be according to the job description as determined by the Search Committee and Joint Session.
4. Termination of Service shall be the same as for the Senior Pastor.
SECTION D - Search Committee: When a pastor is to be sought, a Search Committee shall be formed.
1. Membership: The Search Committee shall consist of:
a. One (1) member of the Board of Elders to be chosen by that Board;
b. One (1) member of the Board of Deacons to be chosen by that Board;
c. Five (5) members at large, at least three (3) of which shall not be an Elder or a Deacon, to be nominated by a combined meeting of the Board of Elders and the Board of Deacons (hereinafter, “Joint Session”) subject to election by the membership.
2. Procedure: The Search Committee shall:
a. Elect a chairperson and a secretary;
b. Have the option to seek the guidance and counsel of the denomination to which FBC belongs or any of its affiliated agencies;
c. Secure an interim pastor, if necessary;
d. Make an analysis of the needs of FBC;
e. Secure names and credentials of candidates;
f. Reduce the list of candidates on the basis of written information available;
g. Visit the candidates most likely to fulfill the needs of FBC;
h. Screen and select one (1) candidate at a time for recommendation to the Board of Elders;
i. Arrange an opportunity for members to hear and meet the approved candidate;
j. Keep the membership informed of progress by reporting at least monthly, but at the same time exercising discretion concerning confidential information about specific candidates, (and)
k. Work with the Joint Session to establish a job description.
3. The Call: A vote to extend a call shall be taken by secret ballot no sooner than the Sunday following the conclusion of the candidacy process established by the Search Committee. An affirmative vote of at least three-fourths (3/4) of the members present, qualified and voting, shall be necessary to extend a call. The vote may be taken at any regular or special business meeting, providing two (2) weeks notice has been given, including notice from the pulpit on each of two (2) consecutive Sundays immediately preceding the vote. The call shall be extended and accepted by a signed Pastor-Church agreement, one (1) copy to be retained by the Church Clerk and the other copy forwarded to the Pastor-elect. When the call is accepted the Search Committee shall notify the denomination of this fact. The Search Committee shall then work in cooperation with the Pastor-elect in planning a Service of Installation, at which time the committee shall be discharged.
ARTICLE VI – Offices
SECTION A – Qualifications:
1. Each officer shall be an active member as described in Article IV, SECTION A.
2. No officer shall hold more than one (1) position at office level simultaneously; however, an officer may serve in one (1) additional committee position simultaneously.
3. Each officer shall attend the regular church business meetings.
4. Each officer shall be expected to carry out the functions of office as defined in this Constitution to the highest degree of his or her ability.
SECTION B – Election and Term: Each officer shall be elected by secret ballot by a majority vote of members present, qualified and voting at the Annual Meeting, for a term of one (1) year, election being effective immediately.
SECTION C – General Responsibilities: All officers shall transfer to their successors all records pertaining to their offices.
SECTION D – Officers:
1. The Moderator shall:
a. Preside at all business meetings of FBC and Joint Session or, in case of absence, appoint an alternate;
b. Work cooperatively with the Board of Elders in coordinating the work of the officers, boards, and committees;
c. Have ex-officio membership on all committees; and
d. Appoint the following, subject to approval by the Board of Elders:
i. A committee responsible to audit all financial records of the church; and
ii. Special committees.
e. Appoint a Nominating Committee, subject to the approval of the Joint Session, which shall:
i. Consist of five (5) members;
ii. Serve a term which expires at the next Annual Meeting;
iii. Submit to the Moderator nominees for Church Clerk; submit to the Board of Elders nominees for the Christian Education Committee, the Missions Committee, and the Worship Committee; submit to the Board of Deacons nominees for Financial Secretary, Church Treasurer, Missions Treasurer, the Trustee Committee, and the Memorial Committee.
iv. Upon approval under the provisions of (iii) above, present nominees to the membership at the next Annual Meeting.
f. Be ineligible to serve on the Board of Elders while holding this office;
g. Be eligible to serve on the Board of Deacons, but not as chairperson; and
h. Be accountable to the membership.
2. The Church Clerk shall:
a. Keep minutes of all meetings of the Joint Session and business meetings;
b. Maintain a permanent and current record of both active and inactive membership including dates and manner of admission, change of status (active or inactive), and dismissal;
c. Write for and issue letters of dismissal and transfer;
d. Maintain a file of annual reports, booklets, and other documents of historical significance;
e. Prepare denominational reports as necessary;
f. Be eligible to serve on any board or committee, but not as chairperson; and
g. Be accountable to the Moderator.
3. The Financial Secretary shall:
a. Count, record and deposit in a bank all receipts;
b. Deliver to the respective treasurer’s deposit slips showing amount to be credited to each fund which FBC maintains;
c. Furnish envelopes for contributions to the church budget;
d. Keep a record of each individual’s contributions, sending out an annual statement of the same to each recorded giver;
e. Provide a written summary report of all receipts of the church at the Annual Meeting;
f. File monthly, quarterly, and annual reports with the Boards of Deacons and Elders;
g. Be an ex-officio member of all committees;
h. Be eligible to serve as a member of any committee, but not as chairperson;
i. Be ineligible to serve on the Board of Elders while holding this office;
j. Be eligible to serve on the Board of Deacons, but not as chairperson; and
k. Be accountable to the Board of Deacons.
4. The Church Treasurer shall:
a. Hold all funds not otherwise provided for;
b. Keep an accurate account of all funds received and disbursed;
c. File monthly, quarterly, and annual reports with Boards of Deacons and Elders;
d. Provide a written report at the Annual Meeting;
e. Be available to any committee for consultation as necessary;
f. Be ineligible to serve on the Board of Elders while holding this office; and
g. Serve on the Board of Deacons, but not as chairperson.
5. The Missions Treasurer shall:
a. Serve on the Missions Committee, but not as chairperson;
b. Disburse all mission funds as set forth by the church budget and as directed by the Missions Committee;
c. File monthly, quarterly, and annual reports of mission giving and disbursement to both the Missions Committee and the Boards of Elders and Deacons;
d. Work with the Board of Elders to carry out the Missions program as established by the Board of Elders;
e. Be ineligible to serve on the Board of Elders while holding this office; and
f. Provide a written report at the Annual Meeting.
6. Alternates for Financial Secretary, Church Treasurer, and Missions Treasurer shall be appointed by the Board of Deacons.
SECTION E – Unfinished Term of Office: A vacancy of any office shall be filled in the following manner, until the next Annual Meeting at which time the office shall be filled by election:
1. The Church Moderator shall be appointed by the Joint Session;
2. The Church Clerk shall be appointed by the Church Moderator; and
3. The Financial Secretary, Church Treasurer, and Missions Treasurer shall be appointed by the Board of Deacons.
ARTICLE VII – Boards
SECTION A – Elders
1. General Statement: The Board of Elders shall be responsible for the general oversight of FBC and for its spiritual ministries. Elders are men called and equipped by God to serve in this office. In recognition of God’s calling, Elders shall be elected by the membership, entrusted with authority, and ordained to their work. Both the nature of this calling from God and this trust from the membership require that an Elder exercise his responsibilities in love, serve willingly, and lead FBC out of a desire to serve rather than to exercise power.
2. Qualifications: The qualifications for Elder are established in 1 Timothy 3:1-7 and Titus 1:5-9. Using these qualifications as a guide, Joint Session shall nominate men to serve as Elders. Those Elders currently in office shall interview all nominees and shall approve for election all men who are willing and biblically qualified to serve.
3. Responsibilities:
a. The overall spiritual care and direction of FBC, including but not limited to prayer, visitation, planning, strategizing, counseling and training for membership;
b. Oversee the membership as prescribed in Article IV, Sections B, C, and D, referring all such decisions to the Church Clerk for recording;
c. Approve absences, including continuing education and vacation for the pastors, and arrange for worship leadership and speakers in their absence;
d. Approve special services and speakers;
e. Meet as a board at least monthly, requiring a simple majority as a quorum to conduct business, and address in a timely fashion matters forwarded to them by the Deacons or by a committee;
f. Hire, oversee, and dismiss secretarial staff, music director and musicians, and to pay these according to the financial package previously determined by the Board of Deacons;
g. Work in Joint Session to present nominees to the membership for the office of Church Moderator;
h. Designate one (1) member to sit on each committee under its jurisdiction;
i. Recommend to the membership such people as may desire ordination or licensing in Christian ministry;
j. Appoint delegates to organizations with which FBC is affiliated;
k. Act on behalf of FBC in all legal matters; and
l. Work with the Deacons in Joint Session to fill any other ministerial or administrative position not otherwise identified.
4. Number: There shall be a minimum of four (4) and a maximum of seven (7) Elders in addition to the pastor(s).
5. Election:
a. The Joint Session shall present a list of names to the Board of Elders to screen for biblical qualifications to serve as Elder.
b. The Elders will not submit more nominees than vacancies to the membership for a vote.
c. At the Annual Meeting, each member qualified, present and voting shall vote for one nominee per vacancy by secret ballot. Any nominees receiving three-fourths (3/4) of the votes cast shall serve on the Board of Elders.
6. Terms of service:
a. Elders shall serve a maximum term of four (4) years.
b. Following the term of service, a sabbatical leave of one (1) year shall be required before being eligible for re-election to the Board of Elders.
7. Resignation: An Elder may resign his office.
8. Disciplinary Action: Any Elder who for any reason no longer meets the biblical qualifications for the office, or who is unwilling or unable to carry out the duties of the office, shall be subject to the following process:
a. Following review and upon recommendation by the Board of Elders, a special meeting open only to members shall be called to consider the matter. The matter shall be presented to the membership with opportunity for the Elder in question to respond.
b. The Elders shall recommend appropriate action to the membership.
c. Upon recommendation, an Elder may be removed from office by the membership. Voting shall be by secret ballot and shall require two-thirds (2/3) majority of the members qualified, present and voting.
d. Once removed from office, and after completing a restoration process prescribed by the Board of Elders, a man may be eligible to serve as an Elder through the prescribed Elder election process.
9. Unexpired Terms: If for any reason an Elder vacancy should occur, that office shall be filled using the prescribed election process, unless the Board of Elders calls for a special election. The term of service shall expire according to his predecessor’s term of service. However, the mandatory sabbatical leave shall not apply to fulfillment of an unexpired term.
SECTION B – Deacons
1. General Statement: The Board of Deacons shall be responsible for the service ministries of the church. Deacons are called and equipped by God to serve in this office. In recognition of God’s calling, they shall be elected by the membership, entrusted with authority, and ordained to their work. While principally concerned with the tangible needs of the church, the Deacons shall work closely with the Elders to implement and facilitate the spiritual ministries as determined by the Elders.
2. Qualifications: Using the qualifications established in 1 Timothy 3:8-13 as a guide, the Joint Session shall nominate to the Board of Deacons men and women to serve as deacons and deaconesses. The Board of Elders shall interview all nominees and shall submit for election all men and women who are willing and biblically qualified to serve as Deacons.
3. Responsibilities:
a. Gather, review, and submit a proposed budget to the membership at the Annual Meeting;
b. Supervise and maintain the financial matters;
c. Establish financial packages for pastors, secretarial staff, custodians, and any other FBC employees;
d. Maintain and dispense a Benevolence Fund;
e. Work in cooperation with the Elders in the areas of visitation, spiritual care, and planning special services;
f. Facilitate the celebrations of Baptism and Communion as scheduled by the Elders;
g. Meet as a board at least monthly, requiring a simple majority as a quorum to conduct business, and address in a timely fashion matters forwarded by the Elders or by a committee;
h. Designate one (1) member to sit on each committee under its jurisdiction;
i. Work in Joint Session to present nominees at the Annual Meeting to the membership for the office of Church Moderator;
j. Appoint alternates for Financial Secretary, Church Treasurer, and Missions Treasurer as the need arises;
k. Work with the Elders in Joint Session to fill any other ministerial or administrative position not otherwise identified; and
l. Recruit and oversee volunteers to assist in the ministry as needed.
4. Number: There shall be a minimum of nine (9) and a maximum of twelve (12) Deacons, including the Church Treasurer.
5. Election:
a. The Joint Session shall present a list of names to the Board of Elders to screen for biblical qualifications to serve as deacon.
b. The Joint Session shall present no more than three (3) nominees per vacancy to the membership.
c. At the Annual Meeting, each member qualified, present and voting shall vote for one (1) nominee per vacancy by secret ballot. The nominees receiving the highest number of votes shall serve on the Board of Deacons. In the event of a tie resulting in more nominees being elected than there are offices available, those receiving such votes will stand for re-election until their number equals the number of offices to be filled.
d. Those elected shall be announced in alphabetical order without disclosure of vote totals.
6. Term of Service: A Deacon shall serve a term of three (3) years. No sabbatical leave shall be required before re-election.
7. Resignation: A Deacon may resign his or her office.
8. Disciplinary Action: Any Deacon who for any reason no longer meets the biblical qualifications for the office, or who is unwilling or unable to carry out the duties of the office, shall be subject to the following process:
a. The Board of Deacons shall forward to the Board of Elders a written statement of the matter accompanied by recommendations.
b. Following review and upon recommendation by the Board of Elders, a special meeting open only to members shall be called to consider the matter. The matter shall be presented to the membership with opportunity for the Deacon in question to respond.
c. The Elders shall recommend appropriate action to the membership.
d. Upon recommendation of the Elders, a Deacon may be removed by the membership. Voting shall be by secret ballot and shall require two-thirds (2/3) majority of the members qualified, present and voting.
e. Once removed from office and after completing a restoration process prescribed by the Board of Elders, a person may be eligible to serve as a Deacon through the prescribed Deacon election process.
9. Unexpired Terms: If, for any reason, a vacancy should occur, that office shall be filled by appointment by the Board of Deacons, subject to approval by the Board of Elders. The term of service shall expire according to the predecessor’s term of service.
ARTICLE VIII – Committees
SECTION A – Qualifications of Committee Members:
1. Each committee member shall be an active member of FBC as described in Article IV, SECTION A;
2. No individual shall serve on more than one (1) committee simultaneously;
3. Each committee shall include one (1) member of the Board overseeing that committee. The Board member shall not be eligible to chair the committee, but shall serve as a liaison between the Board and the committee.
4. Each committee member shall perform their responsibilities, including attendance, to the satisfaction of the Board overseeing that committee.
SECTION B – Election and Terms: Each committee member shall be approved by the Board overseeing that committee, and elected by a majority vote of those present, qualified and voting at the Annual Meeting for a term of three (3) years, except to fill an unexpired term. Election to a committee position is effective as of the Annual Meeting. Committee members may serve two (2) consecutive full terms.
SECTION C – General Responsibilities: Each committee shall be responsible to:
1. Elect a chairperson, secretary and other officers as may be needed annually;
2. Create any sub-committees or appointments it deems necessary to assist in meeting its responsibilities, subject to the approval of its respective Board;
3. Meet regularly on a monthly basis, and at other times as called by the chairperson or a majority of the committee, provided a quorum is present;
4. Require a simple majority as a quorum to conduct business;
5. Work cooperatively with the Pastors and Boards in carrying out the programs of FBC; and
6. Report monthly to the Board of Elders through the Elder overseeing that committee.
SECTION D – Trustees: The Trustees Committee shall, under the oversight of the Board of Deacons, maintain the material possessions of the church. This committee shall consist of four (4) to seven (7) members. The responsibilities of this committee shall be to:
1. Maintain the real and personal properties of the church and be responsible to acquire the consent of the membership in the transfer of real estate and major personal properties;
2. Obtain from the Board of Deacons and the membership approval for expenditures exceeding $5,000.00 which are not provided for in the budget;
3. Approve the use of the church facilities by non-members or other organizations; and
4. Hire, oversee, and dismiss custodial staff.
SECTION E – Christian Education: The Christian Education Committee shall, under the oversight of the Board of Elders, support the educational program of FBC. This committee shall consist of four (4) to seven (7) members whose responsibilities shall be to:
1. Investigate and make recommendations to the Elders regarding matters of curricula;
2. Recommend Sunday School teachers to the Board of Elders;
3. Receive Sunday School offerings which shall be transmitted to the Financial Secretary and which shall be deposited in the General Fund from which Christian Education expenses shall be met;
4. Provide for youth programs, camping, conferences, Vacation Bible School, and other programs as requested by the Elders;
5. Secure a Babysitter Coordinator to supply sitters for all regular services and Sunday School; and
6. Secure a Sunday School Coordinator to oversee curricula, recruit teachers, and keep a record of attendance.
SECTION F – Missions: The Missions Committee shall, under the oversight of the Board of Elders, be responsible to support the missions program of FBC. This committee shall consist of four (4) to seven (7) members, including the Missions Treasurer. The responsibilities of this committee shall be to:
1. Promote the knowledge, interest, and support of missions, with special emphasis on the exposure and involvement of children and youth;
2. Investigate and recommend candidates for support through the FBC’s mission budget; and
3. Develop and recommend relevant programs in the event of local, state, national, or world emergencies.
SECTION G – Worship: The Worship Committee shall, under the oversight of the Board of Elders, support the corporate worship of FBC. This committee shall consist of four (4) to seven (7) members whose responsibilities shall be to:
1. Have input concerning the music program, provide musicians and special music as needed, and provide recommendations for hiring and dismissing a music director and musicians;
2. Secure and train ushers and greeters;
3. Maintain the general decor of the sanctuary, including provisions for flowers;
4. Work with the Board of Elders to facilitate special worship events; and
5. Work with the Board of Deacons when special services require their participation.
SECTION H – Unfinished Term of a Committee Position: A vacancy of any committee position due to resignation, death, dismissal, or any other reason shall be filled by appointment of the Board overseeing that committee. The replacement shall serve until the next Annual Meeting, at which time the position shall be filled by election for the remainder of the term.
ARTICLE IX – Standing Committees
SECTION A – Term and Qualification: Standing Committees shall be elected for one (1) year terms by majority vote of those present, qualified and voting at the Annual Meeting. Election is effective as of the Annual Meeting. Committee members may serve two (2) consecutive full terms. Standing Committees shall be comprised of active church members as described in
Article IV, SECTION A.
SECTION B - Memorial Committee: The Memorial Committee shall be responsible for all memorials given to FBC. The Committee shall consist of three (3) members whose responsibilities shall be to:
1. Maintain a written record of all memorial contributions and their designations;
2. Inform the family that a memorial gift has been made;
3. Send an acknowledgement of the gift to the donor;
4. Arrange an appropriate response in the event of a death according to church policy;
5. Dispense funds as designated or, in the case of undesignated funds, determine a suitable use for the contribution;
6. Submit a written report quarterly to the Board of Deacons; and
7. Be responsible to the Board of Deacons
ARTICLE X – Church Meetings
SECTION A – Public Meetings: Public services for the worship of God shall be held each Sunday, and Communion (the Lord's Supper) celebrated at least once a month , customarily on the first Sunday of each month. Other public meetings may be scheduled by the Pastor(s), the Board of Elders and/or the Board of Deacons.
SECTION B – Business Meetings
4. As a quorum, ten (10) percent of the active membership of the church shall be required to conduct business, and only active members shall have the privilege of voting.
5. Parliamentary authority for the conduct of business meetings shall be Roberts' Rules of Order, Revised, where such rules are not inconsistent with this constitution.
ARTICLE XI – Amendments
Amendment(s) to this constitution may be made at any regular or special business meeting by a two-thirds (2/3) vote of those qualified, present and voting, provided that the proposed amendment(s) have been presented in writing at a previous business meeting and distributed to all active members at least four (4) weeks before action is to be taken by the membership.
ARTICLE I – NAME……………………………………………....page 3
ARTICLE II – PURPOSES & BELIEFS page 3
SECTION A: The Purposes of the Church page 3
SECTION B: Statement of Faith page 3
ARTICLE III – POLITY…………. page 4
ARTICLE IV – MEMBERSHIP page 4
SECTION A: Qualifications page 4
SECTION B: Reception of Members page 4
SECTION C: Dismissal of Members page 4
SECTION D: Inactive Membership page 5
ARTICLE V – PASTORATE…………. page 5
SECTION A: Senior Pastor page 5
SECTION B: Associate Pastor page 6
SECTION C: Assistant Pastor ……………………………….page 6
SECTION D: Search Committee page 6
ARTICLE VI – OFFICES……… page 7
SECTION A: Qualifications of Officers page 7
SECTION B: Election and Terms page 7
SECTION C: General Responsibilities page 7
SECTION D: Officers…….. page 7
1. Moderator…….. page 7
2. Church Clerk page 8
3. Financial Secretary page 8
4. Church Treasurer page 8
5. Missions Treasurer page 8
SECTION E: Unfinished Term of Office page 8
ARTICLE VII – BOARDS …. page 9
SECTION A: Elders …. page 9
SECTION B: Deacons …….. page 10
ARTICLE VIII – COMMITTEES page 11
SECTION A: Qualifications of Committee Members page 11
SECTION B: Election and Terms page 12
SECTION C: General Responsibilities page 12
SECTION D: Trustees . page 12
SECTION E: Christian Education page 12
SECTION F: Missions. page 12
SECTION G: Worship.. page 13
SECTION H: Unfinished Term . page 13
ARTICLE IX – STANDING COMMITTEES page 13
SECTION A: Term and Qualifications page 13
SECTION B: Memorial Committee page 13
ARTICLE X – CHURCH MEETINGS page 13
SECTION A: Public Meetings page 13
SECTION B: Business Meetings page 13
ARTICLE XI – AMENDMENTS page 14
FLOW CHART……………………………………………………page 14
ARTICLE I – Name
This organization shall be known as the First Baptist Church of Clarion (FBC), Pennsylvania.
ARTICLE II – Purposes and Beliefs
SECTION A – Purposes:
FBC exists to glorify God. To that end, our purposes are:
- WORSHIP – In every sphere of life, we proclaim Jesus Christ as Lord and we worship God in spirit and in truth (John 4:23);
- FELLOWSHIP – Among ourselves and with all followers of Jesus Christ, we endeavor to keep the unity of the Spirit in the bond of peace (Eph. 4:3);
- DISCIPLESHIP – We seek to follow Jesus Christ in our doctrine and manner of life, observing and teaching others to observe everything He has taught us (Matt. 28:19);
- MINISTRY – As often as God gives opportunity, we serve all people, especially those who belong to the family of believers (Gal. 6:10); and
- MISSION – In obedience to Christ, we go into all the world and proclaim the good news to all creation (Mark 16:15).
SECTION B – Statement of Faith:
- THE SCRIPTURES
- GOD
- JESUS CHRIST
1 Corinthians 15:20-58.
4. HUMANITY
We believe the Scriptures teach that although the human race was created in God's image as the free, rational guardian of God's creation, living in loving relationship with God, we have rebelled against God's created order. Therefore all people are now sinners by choice and inclination, and are condemned by God's law to spiritual death and eternal separation from God. Genesis 1:26-28; 3:1-24; Romans 1:18-32; 3:23; 5:12; 6:23.
5. SALVATION
We believe the Scriptures teach that salvation is a gracious gift of God, offered on the basis of Christ's atoning death and received through faith. For God so loved the world that He gave His one and only Son, that whoever believes in Him shall not perish but have eternal life. John 3:16-18; 14:6; Acts 16:31; Ephesians 2:8-9; Romans 5:1-2; 8:1; Isaiah 1:18; 45:22.
- THE HOLY SPIRIT
- CHURCH
ARTICLE III – Polity
FBC shall be governed by Jesus Christ under the guidance of the Holy Scriptures and the Holy Spirit. Under Christ authority resides in the membership. The membership shall invest authority and responsibility for governance in the Boards of Elders and Deacons. All committees and other agencies will function under the authority vested in these two boards.
ARTICLE IV – Membership
SECTION A – Qualifications: Membership in FBC shall be open to people who:
- Profess faith in the Lord Jesus Christ;
- Personally adopt the purposes and beliefs as set forth in Article II of this Constitution;
- Desire to worship regularly at FBC; and
- Contribute, according as God has prospered them, to the support of the ministries, the expenses, and the missions program of FBC.
SECTION B – Reception of Members: People may be approved and received into membership by the Board of Elders by any of the following means:
- Baptism, which shall be administered by immersion to believers;
- Letter of recommendation from any other Christian church;
- Profession of faith, in cases where records of previous church membership have been lost or are unavailable; and
- Restoration of membership.
- Membership will be effective on the date the Board of Elders approves membership.
SECTION C – Dismissal of Members: Membership in this church may be terminated by the Board of Elders on behalf of the membership by any of the following means:
- Death.
- Resignation. Only written resignations will be considered and then acted upon after the matter has been discussed with the member;
- Letter of transfer. Should a member desire to unite with another church, such a letter shall be granted by the Board of Elders upon written request, at which time the person shall cease to be a member of this church;
- Excommunication. Should any member become an offense to FBC and its good name, the Board of Elders may terminate membership, but only after due notice and hearing before the Board of Elders, and after sincere efforts have been made to bring such member to repentance and restoration; or
- After failure to locate a member for a period of one (1) year.
SECTION D – Inactive Membership: Inactive members shall be those who have been accepted as members and who have not attended worship for a period of six (6) months absent providential hindrance. Inactive members do not have voting privileges and are not eligible for election to offices or committees.
ARTICLE V – Pastorate
SECTION A – The Senior Pastor:
1. Qualifications: The Senior Pastor shall:
a. Meet the qualifications for an Elder in I Timothy 3:1-7 and Titus 1:5-9;
b. Be a member in good standing in FBC;
c. Work cooperatively with the denomination; and
d. Be ordained, meeting the qualifications for ordination currently in force in the denomination.
2. Administrative responsibilities shall include:
a. Working cooperatively with the boards, committees, and elected officials in coordinating the total program and ministries of FBC;
b. Having the privilege of full membership on the Board of Elders and ex-officio membership on all other boards, committees, and organizations of FBC; and
c. Being accountable to the Board of Elders and the membership.
3. Pastoral responsibilities shall include:
a. Preaching the Gospel and conducting all public worship services unless other arrangements are made through the Board of Elders;
b. Conducting baptisms, Communion, marriage and funeral services;
c. Calling on and/or counseling with those who are facing personal problems, especially those who are hospitalized, confined or bereaved; and
d. Inspiring and motivating the church to fulfill its purpose as stated in Article II.
4. Termination of Service:
a. Resignation: A pastor may resign by giving notice of ninety (90) days to the Board of Elders which shall as soon as practicable set in motion the procedure in Article V, Section A;
b. Dismissal: The membership shall try to avoid dismissing its Pastor by seeking reconciliation. Failing this the membership may dismiss a pastor by the following means:
i. Statements clearly establishing the violation of conduct or responsibility for which the pastor is being charged shall be submitted to the Board of Elders and the pastor shall have the right of defense before the Board of Elders.
ii. If the Board of Elders decides to recommend dismissal, such action may be taken at a duly called business meeting, providing two (2) weeks notice has been given, including notice from the pulpit on each of two (2) consecutive Sundays immediately preceding the vote, and by a two-thirds (2/3) vote by secret ballot of those present, qualified and voting. The Pastor shall have opportunity for defense before the vote is taken, and shall be given ninety (90) days notice before termination of duties.
iii. If the Board of Elders decides against recommending dismissal, the membership may, by written petition of twenty-five percent (25%) of its active membership, override the Board of Elders and call for a business meeting to be conducted as in (ii) above.
SECTION B – Associate Pastor:
1. Qualifications: An Associate Pastor shall meet the qualifications for an Elder in
1 Timothy 3:1-7 and Titus 1:5-9, and be a member in good standing in FBC.
2. Administrative Responsibilities of an Associate Pastor:
a. Working cooperatively with the boards and elected officials as assigned by the Board of Elders;
b. Having the privilege of full membership on the Board of Elders and ex-officio membership on all other boards, committees, and organizations of FBC; and
c. Being accountable to the Senior Pastor, Board of Elders, and the membership.
3. Responsibilities of the Associate Pastor shall be according to the job description as determined by the Search Committee and Joint Session.
4. Termination of Service shall be the same as for the Senior Pastor.
SECTION C – Assistant Pastor:
1. Qualifications: An Assistant Pastor shall meet the qualifications for an Elder in
1 Timothy 3:1-7 and Titus 1:5-9, and be a member in good standing in FBC.
2. Administrative Responsibilities of an Assistant Pastor:
a. Working cooperatively with the boards and elected officials as assigned by the Board of Elders;
b. Having the privilege of full membership on the Board of Elders and ex-officio membership on all other boards, committees, and organizations of FBC; and
c. Being accountable to the Senior Pastor, Board of Elders, and the membership.
3. Responsibilities of the Assistant Pastor shall be according to the job description as determined by the Search Committee and Joint Session.
4. Termination of Service shall be the same as for the Senior Pastor.
SECTION D - Search Committee: When a pastor is to be sought, a Search Committee shall be formed.
1. Membership: The Search Committee shall consist of:
a. One (1) member of the Board of Elders to be chosen by that Board;
b. One (1) member of the Board of Deacons to be chosen by that Board;
c. Five (5) members at large, at least three (3) of which shall not be an Elder or a Deacon, to be nominated by a combined meeting of the Board of Elders and the Board of Deacons (hereinafter, “Joint Session”) subject to election by the membership.
2. Procedure: The Search Committee shall:
a. Elect a chairperson and a secretary;
b. Have the option to seek the guidance and counsel of the denomination to which FBC belongs or any of its affiliated agencies;
c. Secure an interim pastor, if necessary;
d. Make an analysis of the needs of FBC;
e. Secure names and credentials of candidates;
f. Reduce the list of candidates on the basis of written information available;
g. Visit the candidates most likely to fulfill the needs of FBC;
h. Screen and select one (1) candidate at a time for recommendation to the Board of Elders;
i. Arrange an opportunity for members to hear and meet the approved candidate;
j. Keep the membership informed of progress by reporting at least monthly, but at the same time exercising discretion concerning confidential information about specific candidates, (and)
k. Work with the Joint Session to establish a job description.
3. The Call: A vote to extend a call shall be taken by secret ballot no sooner than the Sunday following the conclusion of the candidacy process established by the Search Committee. An affirmative vote of at least three-fourths (3/4) of the members present, qualified and voting, shall be necessary to extend a call. The vote may be taken at any regular or special business meeting, providing two (2) weeks notice has been given, including notice from the pulpit on each of two (2) consecutive Sundays immediately preceding the vote. The call shall be extended and accepted by a signed Pastor-Church agreement, one (1) copy to be retained by the Church Clerk and the other copy forwarded to the Pastor-elect. When the call is accepted the Search Committee shall notify the denomination of this fact. The Search Committee shall then work in cooperation with the Pastor-elect in planning a Service of Installation, at which time the committee shall be discharged.
ARTICLE VI – Offices
SECTION A – Qualifications:
1. Each officer shall be an active member as described in Article IV, SECTION A.
2. No officer shall hold more than one (1) position at office level simultaneously; however, an officer may serve in one (1) additional committee position simultaneously.
3. Each officer shall attend the regular church business meetings.
4. Each officer shall be expected to carry out the functions of office as defined in this Constitution to the highest degree of his or her ability.
SECTION B – Election and Term: Each officer shall be elected by secret ballot by a majority vote of members present, qualified and voting at the Annual Meeting, for a term of one (1) year, election being effective immediately.
SECTION C – General Responsibilities: All officers shall transfer to their successors all records pertaining to their offices.
SECTION D – Officers:
1. The Moderator shall:
a. Preside at all business meetings of FBC and Joint Session or, in case of absence, appoint an alternate;
b. Work cooperatively with the Board of Elders in coordinating the work of the officers, boards, and committees;
c. Have ex-officio membership on all committees; and
d. Appoint the following, subject to approval by the Board of Elders:
i. A committee responsible to audit all financial records of the church; and
ii. Special committees.
e. Appoint a Nominating Committee, subject to the approval of the Joint Session, which shall:
i. Consist of five (5) members;
ii. Serve a term which expires at the next Annual Meeting;
iii. Submit to the Moderator nominees for Church Clerk; submit to the Board of Elders nominees for the Christian Education Committee, the Missions Committee, and the Worship Committee; submit to the Board of Deacons nominees for Financial Secretary, Church Treasurer, Missions Treasurer, the Trustee Committee, and the Memorial Committee.
iv. Upon approval under the provisions of (iii) above, present nominees to the membership at the next Annual Meeting.
f. Be ineligible to serve on the Board of Elders while holding this office;
g. Be eligible to serve on the Board of Deacons, but not as chairperson; and
h. Be accountable to the membership.
2. The Church Clerk shall:
a. Keep minutes of all meetings of the Joint Session and business meetings;
b. Maintain a permanent and current record of both active and inactive membership including dates and manner of admission, change of status (active or inactive), and dismissal;
c. Write for and issue letters of dismissal and transfer;
d. Maintain a file of annual reports, booklets, and other documents of historical significance;
e. Prepare denominational reports as necessary;
f. Be eligible to serve on any board or committee, but not as chairperson; and
g. Be accountable to the Moderator.
3. The Financial Secretary shall:
a. Count, record and deposit in a bank all receipts;
b. Deliver to the respective treasurer’s deposit slips showing amount to be credited to each fund which FBC maintains;
c. Furnish envelopes for contributions to the church budget;
d. Keep a record of each individual’s contributions, sending out an annual statement of the same to each recorded giver;
e. Provide a written summary report of all receipts of the church at the Annual Meeting;
f. File monthly, quarterly, and annual reports with the Boards of Deacons and Elders;
g. Be an ex-officio member of all committees;
h. Be eligible to serve as a member of any committee, but not as chairperson;
i. Be ineligible to serve on the Board of Elders while holding this office;
j. Be eligible to serve on the Board of Deacons, but not as chairperson; and
k. Be accountable to the Board of Deacons.
4. The Church Treasurer shall:
a. Hold all funds not otherwise provided for;
b. Keep an accurate account of all funds received and disbursed;
c. File monthly, quarterly, and annual reports with Boards of Deacons and Elders;
d. Provide a written report at the Annual Meeting;
e. Be available to any committee for consultation as necessary;
f. Be ineligible to serve on the Board of Elders while holding this office; and
g. Serve on the Board of Deacons, but not as chairperson.
5. The Missions Treasurer shall:
a. Serve on the Missions Committee, but not as chairperson;
b. Disburse all mission funds as set forth by the church budget and as directed by the Missions Committee;
c. File monthly, quarterly, and annual reports of mission giving and disbursement to both the Missions Committee and the Boards of Elders and Deacons;
d. Work with the Board of Elders to carry out the Missions program as established by the Board of Elders;
e. Be ineligible to serve on the Board of Elders while holding this office; and
f. Provide a written report at the Annual Meeting.
6. Alternates for Financial Secretary, Church Treasurer, and Missions Treasurer shall be appointed by the Board of Deacons.
SECTION E – Unfinished Term of Office: A vacancy of any office shall be filled in the following manner, until the next Annual Meeting at which time the office shall be filled by election:
1. The Church Moderator shall be appointed by the Joint Session;
2. The Church Clerk shall be appointed by the Church Moderator; and
3. The Financial Secretary, Church Treasurer, and Missions Treasurer shall be appointed by the Board of Deacons.
ARTICLE VII – Boards
SECTION A – Elders
1. General Statement: The Board of Elders shall be responsible for the general oversight of FBC and for its spiritual ministries. Elders are men called and equipped by God to serve in this office. In recognition of God’s calling, Elders shall be elected by the membership, entrusted with authority, and ordained to their work. Both the nature of this calling from God and this trust from the membership require that an Elder exercise his responsibilities in love, serve willingly, and lead FBC out of a desire to serve rather than to exercise power.
2. Qualifications: The qualifications for Elder are established in 1 Timothy 3:1-7 and Titus 1:5-9. Using these qualifications as a guide, Joint Session shall nominate men to serve as Elders. Those Elders currently in office shall interview all nominees and shall approve for election all men who are willing and biblically qualified to serve.
3. Responsibilities:
a. The overall spiritual care and direction of FBC, including but not limited to prayer, visitation, planning, strategizing, counseling and training for membership;
b. Oversee the membership as prescribed in Article IV, Sections B, C, and D, referring all such decisions to the Church Clerk for recording;
c. Approve absences, including continuing education and vacation for the pastors, and arrange for worship leadership and speakers in their absence;
d. Approve special services and speakers;
e. Meet as a board at least monthly, requiring a simple majority as a quorum to conduct business, and address in a timely fashion matters forwarded to them by the Deacons or by a committee;
f. Hire, oversee, and dismiss secretarial staff, music director and musicians, and to pay these according to the financial package previously determined by the Board of Deacons;
g. Work in Joint Session to present nominees to the membership for the office of Church Moderator;
h. Designate one (1) member to sit on each committee under its jurisdiction;
i. Recommend to the membership such people as may desire ordination or licensing in Christian ministry;
j. Appoint delegates to organizations with which FBC is affiliated;
k. Act on behalf of FBC in all legal matters; and
l. Work with the Deacons in Joint Session to fill any other ministerial or administrative position not otherwise identified.
4. Number: There shall be a minimum of four (4) and a maximum of seven (7) Elders in addition to the pastor(s).
5. Election:
a. The Joint Session shall present a list of names to the Board of Elders to screen for biblical qualifications to serve as Elder.
b. The Elders will not submit more nominees than vacancies to the membership for a vote.
c. At the Annual Meeting, each member qualified, present and voting shall vote for one nominee per vacancy by secret ballot. Any nominees receiving three-fourths (3/4) of the votes cast shall serve on the Board of Elders.
6. Terms of service:
a. Elders shall serve a maximum term of four (4) years.
b. Following the term of service, a sabbatical leave of one (1) year shall be required before being eligible for re-election to the Board of Elders.
7. Resignation: An Elder may resign his office.
8. Disciplinary Action: Any Elder who for any reason no longer meets the biblical qualifications for the office, or who is unwilling or unable to carry out the duties of the office, shall be subject to the following process:
a. Following review and upon recommendation by the Board of Elders, a special meeting open only to members shall be called to consider the matter. The matter shall be presented to the membership with opportunity for the Elder in question to respond.
b. The Elders shall recommend appropriate action to the membership.
c. Upon recommendation, an Elder may be removed from office by the membership. Voting shall be by secret ballot and shall require two-thirds (2/3) majority of the members qualified, present and voting.
d. Once removed from office, and after completing a restoration process prescribed by the Board of Elders, a man may be eligible to serve as an Elder through the prescribed Elder election process.
9. Unexpired Terms: If for any reason an Elder vacancy should occur, that office shall be filled using the prescribed election process, unless the Board of Elders calls for a special election. The term of service shall expire according to his predecessor’s term of service. However, the mandatory sabbatical leave shall not apply to fulfillment of an unexpired term.
SECTION B – Deacons
1. General Statement: The Board of Deacons shall be responsible for the service ministries of the church. Deacons are called and equipped by God to serve in this office. In recognition of God’s calling, they shall be elected by the membership, entrusted with authority, and ordained to their work. While principally concerned with the tangible needs of the church, the Deacons shall work closely with the Elders to implement and facilitate the spiritual ministries as determined by the Elders.
2. Qualifications: Using the qualifications established in 1 Timothy 3:8-13 as a guide, the Joint Session shall nominate to the Board of Deacons men and women to serve as deacons and deaconesses. The Board of Elders shall interview all nominees and shall submit for election all men and women who are willing and biblically qualified to serve as Deacons.
3. Responsibilities:
a. Gather, review, and submit a proposed budget to the membership at the Annual Meeting;
b. Supervise and maintain the financial matters;
c. Establish financial packages for pastors, secretarial staff, custodians, and any other FBC employees;
d. Maintain and dispense a Benevolence Fund;
e. Work in cooperation with the Elders in the areas of visitation, spiritual care, and planning special services;
f. Facilitate the celebrations of Baptism and Communion as scheduled by the Elders;
g. Meet as a board at least monthly, requiring a simple majority as a quorum to conduct business, and address in a timely fashion matters forwarded by the Elders or by a committee;
h. Designate one (1) member to sit on each committee under its jurisdiction;
i. Work in Joint Session to present nominees at the Annual Meeting to the membership for the office of Church Moderator;
j. Appoint alternates for Financial Secretary, Church Treasurer, and Missions Treasurer as the need arises;
k. Work with the Elders in Joint Session to fill any other ministerial or administrative position not otherwise identified; and
l. Recruit and oversee volunteers to assist in the ministry as needed.
4. Number: There shall be a minimum of nine (9) and a maximum of twelve (12) Deacons, including the Church Treasurer.
5. Election:
a. The Joint Session shall present a list of names to the Board of Elders to screen for biblical qualifications to serve as deacon.
b. The Joint Session shall present no more than three (3) nominees per vacancy to the membership.
c. At the Annual Meeting, each member qualified, present and voting shall vote for one (1) nominee per vacancy by secret ballot. The nominees receiving the highest number of votes shall serve on the Board of Deacons. In the event of a tie resulting in more nominees being elected than there are offices available, those receiving such votes will stand for re-election until their number equals the number of offices to be filled.
d. Those elected shall be announced in alphabetical order without disclosure of vote totals.
6. Term of Service: A Deacon shall serve a term of three (3) years. No sabbatical leave shall be required before re-election.
7. Resignation: A Deacon may resign his or her office.
8. Disciplinary Action: Any Deacon who for any reason no longer meets the biblical qualifications for the office, or who is unwilling or unable to carry out the duties of the office, shall be subject to the following process:
a. The Board of Deacons shall forward to the Board of Elders a written statement of the matter accompanied by recommendations.
b. Following review and upon recommendation by the Board of Elders, a special meeting open only to members shall be called to consider the matter. The matter shall be presented to the membership with opportunity for the Deacon in question to respond.
c. The Elders shall recommend appropriate action to the membership.
d. Upon recommendation of the Elders, a Deacon may be removed by the membership. Voting shall be by secret ballot and shall require two-thirds (2/3) majority of the members qualified, present and voting.
e. Once removed from office and after completing a restoration process prescribed by the Board of Elders, a person may be eligible to serve as a Deacon through the prescribed Deacon election process.
9. Unexpired Terms: If, for any reason, a vacancy should occur, that office shall be filled by appointment by the Board of Deacons, subject to approval by the Board of Elders. The term of service shall expire according to the predecessor’s term of service.
ARTICLE VIII – Committees
SECTION A – Qualifications of Committee Members:
1. Each committee member shall be an active member of FBC as described in Article IV, SECTION A;
2. No individual shall serve on more than one (1) committee simultaneously;
3. Each committee shall include one (1) member of the Board overseeing that committee. The Board member shall not be eligible to chair the committee, but shall serve as a liaison between the Board and the committee.
4. Each committee member shall perform their responsibilities, including attendance, to the satisfaction of the Board overseeing that committee.
SECTION B – Election and Terms: Each committee member shall be approved by the Board overseeing that committee, and elected by a majority vote of those present, qualified and voting at the Annual Meeting for a term of three (3) years, except to fill an unexpired term. Election to a committee position is effective as of the Annual Meeting. Committee members may serve two (2) consecutive full terms.
SECTION C – General Responsibilities: Each committee shall be responsible to:
1. Elect a chairperson, secretary and other officers as may be needed annually;
2. Create any sub-committees or appointments it deems necessary to assist in meeting its responsibilities, subject to the approval of its respective Board;
3. Meet regularly on a monthly basis, and at other times as called by the chairperson or a majority of the committee, provided a quorum is present;
4. Require a simple majority as a quorum to conduct business;
5. Work cooperatively with the Pastors and Boards in carrying out the programs of FBC; and
6. Report monthly to the Board of Elders through the Elder overseeing that committee.
SECTION D – Trustees: The Trustees Committee shall, under the oversight of the Board of Deacons, maintain the material possessions of the church. This committee shall consist of four (4) to seven (7) members. The responsibilities of this committee shall be to:
1. Maintain the real and personal properties of the church and be responsible to acquire the consent of the membership in the transfer of real estate and major personal properties;
2. Obtain from the Board of Deacons and the membership approval for expenditures exceeding $5,000.00 which are not provided for in the budget;
3. Approve the use of the church facilities by non-members or other organizations; and
4. Hire, oversee, and dismiss custodial staff.
SECTION E – Christian Education: The Christian Education Committee shall, under the oversight of the Board of Elders, support the educational program of FBC. This committee shall consist of four (4) to seven (7) members whose responsibilities shall be to:
1. Investigate and make recommendations to the Elders regarding matters of curricula;
2. Recommend Sunday School teachers to the Board of Elders;
3. Receive Sunday School offerings which shall be transmitted to the Financial Secretary and which shall be deposited in the General Fund from which Christian Education expenses shall be met;
4. Provide for youth programs, camping, conferences, Vacation Bible School, and other programs as requested by the Elders;
5. Secure a Babysitter Coordinator to supply sitters for all regular services and Sunday School; and
6. Secure a Sunday School Coordinator to oversee curricula, recruit teachers, and keep a record of attendance.
SECTION F – Missions: The Missions Committee shall, under the oversight of the Board of Elders, be responsible to support the missions program of FBC. This committee shall consist of four (4) to seven (7) members, including the Missions Treasurer. The responsibilities of this committee shall be to:
1. Promote the knowledge, interest, and support of missions, with special emphasis on the exposure and involvement of children and youth;
2. Investigate and recommend candidates for support through the FBC’s mission budget; and
3. Develop and recommend relevant programs in the event of local, state, national, or world emergencies.
SECTION G – Worship: The Worship Committee shall, under the oversight of the Board of Elders, support the corporate worship of FBC. This committee shall consist of four (4) to seven (7) members whose responsibilities shall be to:
1. Have input concerning the music program, provide musicians and special music as needed, and provide recommendations for hiring and dismissing a music director and musicians;
2. Secure and train ushers and greeters;
3. Maintain the general decor of the sanctuary, including provisions for flowers;
4. Work with the Board of Elders to facilitate special worship events; and
5. Work with the Board of Deacons when special services require their participation.
SECTION H – Unfinished Term of a Committee Position: A vacancy of any committee position due to resignation, death, dismissal, or any other reason shall be filled by appointment of the Board overseeing that committee. The replacement shall serve until the next Annual Meeting, at which time the position shall be filled by election for the remainder of the term.
ARTICLE IX – Standing Committees
SECTION A – Term and Qualification: Standing Committees shall be elected for one (1) year terms by majority vote of those present, qualified and voting at the Annual Meeting. Election is effective as of the Annual Meeting. Committee members may serve two (2) consecutive full terms. Standing Committees shall be comprised of active church members as described in
Article IV, SECTION A.
SECTION B - Memorial Committee: The Memorial Committee shall be responsible for all memorials given to FBC. The Committee shall consist of three (3) members whose responsibilities shall be to:
1. Maintain a written record of all memorial contributions and their designations;
2. Inform the family that a memorial gift has been made;
3. Send an acknowledgement of the gift to the donor;
4. Arrange an appropriate response in the event of a death according to church policy;
5. Dispense funds as designated or, in the case of undesignated funds, determine a suitable use for the contribution;
6. Submit a written report quarterly to the Board of Deacons; and
7. Be responsible to the Board of Deacons
ARTICLE X – Church Meetings
SECTION A – Public Meetings: Public services for the worship of God shall be held each Sunday, and Communion (the Lord's Supper) celebrated at least once a month , customarily on the first Sunday of each month. Other public meetings may be scheduled by the Pastor(s), the Board of Elders and/or the Board of Deacons.
SECTION B – Business Meetings
- The Annual Meeting of the Congregation shall be held on a date in September as determined by the Joint Session.
- Special Business Meetings may be called at any time by the Pastor(s), the Moderator, the Board of Elders, the Board of Deacons, or by the Church Clerk upon receipt of a petition from ten (10) percent of the active membership with no more than two (2) from the same household. Public notice of the business to be considered shall be given and no other business shall be transacted at such a meeting except that specified in the call, unless by unanimous consent of the meeting.
4. As a quorum, ten (10) percent of the active membership of the church shall be required to conduct business, and only active members shall have the privilege of voting.
5. Parliamentary authority for the conduct of business meetings shall be Roberts' Rules of Order, Revised, where such rules are not inconsistent with this constitution.
ARTICLE XI – Amendments
Amendment(s) to this constitution may be made at any regular or special business meeting by a two-thirds (2/3) vote of those qualified, present and voting, provided that the proposed amendment(s) have been presented in writing at a previous business meeting and distributed to all active members at least four (4) weeks before action is to be taken by the membership.