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Clarion First Baptist Church Elders Minutes October 13, 2020 7 pm to 9 pm Elders present: Don Dininny, Ralph Roudybush, Keith Hastings, Jason Hunter, Scott Underhill, Jarrett Furnish and Randy Leadbetter After opening in prayer, the Elders were given an update as to how Jarrett and Lu were doing in getting settled and to be certain that they had everything they needed in their transitioning to the Clarion area. The Elders finalized Jarrett’s job description and asked him to track the time he put into the ministry by keeping a daily log. The Elders also reviewed the orientation plans for Jarrett and agreed on having an installation service for him in November. Either Jason or Randy will meet with the Board of Deacons at their next meeting to share both the job description as well as the orientation process. The board made plans for Lura Miller’s presentation during the Sunday School hour on Oct. 18. Keith will make the announcements (including an update on COVID-19) , take prayer requests and then introduce Lura. Since regular Sunday School has been set to resume October 25, the board worked on protocols. It is necessary to report that the board is less confident in restarting Sunday School as they had been at their previous meeting. This is because there have been instances of COVID-19 at some of the area schools and significant increases in the number of infections in the county over the past two or three weeks. Therefore, the board plans on monitoring this very closely and is prepared to cancel Sunday School on a moment's notice; however, in the meantime, the plans are still in place to resume on the 25th. As for the adults downstairs, a microphone is available for the teacher and we will ask the adult students to spread out across the entire room. Charlene has a couple of teachers in place to handle the few number of kids expected to attend. The Elders put a schedule in place for the teaching of the adult Sunday School. Oct 25 Don Nov 1 Keith Nov 8 Scott Nov 15 Ralph Nov 22 Keith Nov 29 Jason Dec 6 Don Dec 13 Don Dec 20 Jarrett Dec 27 Keith Don led a discussion on what the church and the pastors can and cannot do in terms of politics and the election. Voter guides and materials have been ordered and Jason will address the election two Sundays before Election Day. Jason closed the meeting in prayer. Clarion First Baptist Church Elders Minutes September 29, 2020 Elders present: Don Dininny, Ralph Roudybush, Keith Hastings, Jason Hunter, Stan Sowl, and Randy Leadbetter After prayer, the Elders quickly reviewed the Annual Meeting. They agreed it went well. The Elders reviewed the orientation process for Jarrett Furnish. The board was informed he will begin the first week in October. The Elders also reviewed a draft of Jarrett’s job description. They will finalize it at the October meeting. Matt Breniman came into the meeting for about fifteen minutes to give the Elders an update on Trail Life. He discussed ideas of the restart but said that there are some potential problems. Some parents are not going to send their boys if they have to wear masks while others indicate they won’t send them if the others aren’t wearing them. Matt also reported that they lost two leaders and that puts overnight camping into jeopardy. The rules are fairly strict on the number of adult supervisors. The board voted to permit Matt to make the decisions of how to proceed over the next few months. Charlene, the Sunday School Superintendent, and two members of the Christian Education Committee, Elaine and Cindy, met with the Elders to discuss the reopening of Sunday School. The Elders voted to reopen it on Sunday October 18. On that date, Lura Miller will make a presentation in the Sanctuary. On October 25, Sunday School for children and adults will resume. Charlene will find out which teachers would be willing to resume. Jason will contact the parents of the children to try to get a close estimate of how many children we can plan on attending. The Elders gave approval to Jason to restart the Thursday morning Bible Study on October 15. Randy will survey the congregation to see if there is any interest in weekly prayer meetings. Jason reported that 5 individuals will be baptized on Sunday October 4, 2020: Larry Fulton, Alice Fulton, Tura Miller, Kate Mervosh, and Staci Keihl (and perhaps Kaleb Keihl). The Elders thanked Stan Sowl for his last four years of service on the Board. Stan’s term ended tonight. Scott Underhill will come back on the board beginning October 1. Stan closed the meeting with prayer. Clarion First Baptist Church Elders Minutes September 15, 2020 Elders present: Ralph Roudybush, Keith Hastings, Jason Hunter, Stan Sowl, and Randy Leadbetter The Elders accept the membership resignations of Anthony Terrana, Paula Terrana, Gregg Smith, and Jean Smith. The Elders agreed to take up the State Convention Offering on October 18. The Elders asked Lura Miller to make a presentation in the sanctuary on October 18 during the Sunday School hour (9:30 - 10:15 am). The Elders will ask the C.E. Committee and Sunday School Superintendent to join them Tuesday, September 29 at 7:15 pm to strategize the reopening of Sunday School Clarion First Baptist Church Elders Minutes September 6 and September 13, 2020 Elders present: Ralph Roudybush , Don Dininny, Keith Hastings, Jason Hunter, Stan Sowl, and Randy Leadbetter Following the worship service on September 6, the Elders met with Jarrett and Lu Furnish. The meeting was called to interview Jarrett for the position of Associate Pastor of Families and Discipleship, a position that the Elders had been trying to fill for over 7 years. The interview lasted about 90 minutes. Before the worship service of September 13, the Elders met to review the interview of September 6 and to discuss moving forward with this recommendation. Following the discussion, Ralph moved that we present the recommendation of filling this position in Joint Session on Tuesday September 15. There was a second to the motion (Keith). The motion was approved. Clarion First Baptist Church Elders Minutes August 13, 2020 7 - 9:40 pm Elders present: Ralph Roudybush, Don Dininny, Keith Hastings, Jason Hunter, Stan Sowl, and Randy Leadbetter After the opening prayer, the Elders reviewed the Deacon Minutes and then reviewed the recent Joint Session meeting. The Elders were asked if Deb Morris may still lead a fundraising campaign for Camp Judson when the pandemic is over. The answer was affirmative and Randy was asked to relay that response to Deb. The Elders addressed a biblical question that was raised in the Joint Session. Jason will type up the board’s response to be given at the next Joint Session. Jason informed the board that both pastors, the worship leader (Scott) and accompanist(s) will meet at least quarterly to plan and implement music in worship service. The Elders received the results of nominations from the Joint Session for Elders and Deacons. Each person nominated was discussed and then voted on as to which to send letters requesting 1) self-examination in terms of biblical qualifications and willingness to serve in this capacity 2) to meet with the elders as part of their decision-making process. The Board has set aside the evening of August 31 to meet with nominees. The Elders approved a week’s vacation for Jason that will include Sunday September 20. Jason provided the board with the results of an informal survey where a sampling of the membership asked if they wanted Thursday morning Bible Study and other activities to resume in the fall. Of those asked a few said no but a vast majority answered yes. The Board is planning to resume the following in October. The rationale of waiting an extra month is the board would like to see the early results of schools opening in our area.
The Board’s next regular meeting will be September 15 at 7pm (Aug. 31 for nominee meetings). Clarion First Baptist Church Elders Minutes July 20, 2020 7 - 9 pm Elders present: Ralph Roudybush, Don Dininny, Keith Hastings, Jason Hunter, and Randy Leadbetter (via zoom). After the opening prayer, the Elders met with Scott Underhill in a discussion of moving forward in the area of music in the worship service. The Elders affirmed Scott as the worship leader/coordinator. The Elders will recommend at the next joint session, that instead of a paid accompanist, that Scott would coordinate multiple volunteer accompanists as he determines the needs. The Elders examined the Mission Committee’s proposed budget that would include eliminating some line items while increasing others. The Elders agreed with the committee’s rationale and completely endorsed their proposal. The Elders accepted Paula’s resignation as pianist. The Elders gave approval to each name the Nominating Committee would like to present to the congregation at this year’s annual meeting to serve on the various committees. The Elders discussed the possibility of going to two services should the COVID-19 situation remain the same or worsen and the onsite attendance is at or more than it was on Sunday July 19. Since Debbie is coming in on her days off to help get the online worship service ready to go live on Sundays, the Elders agreed that she can use flex time to accommodate this work with oversight by the pastors. Since everything is still changing almost weekly, the Elders were not in a position to make plans for this fall though there was discussion of how social distancing might look should Sunday School resume. The Elders were informed that the Moderator has called for a Joint Session on August 6 at 7 pm. The Board’s next meeting will be August 11 at 7pm. Clarion First Baptist Church Elders Minutes June 30, 2020 7:00 pm Elders present: Ralph Roudybush, Don Dininny, Stan Sowl, Keith Hastings, Jason Hunter, and Randy Leadbetter. After the opening prayer, the Elders began the meeting with a review of the current status of the church and considerations moving forward as related to COVID-19. There was much discussion on whether or not to have two worship services (one for masks) and whether or not to start up Sunday School. All suggestions were tabled until the July 21 meeting. As requested by the Mission Committee, the Elders spent time going through each of the committee’s line items in the budget that they are currently working on. The elders will send back a statement to the committee with the feedback as requested. Since both pastors will be traveling in July and/or August, the board discussed how much the pastors would need to be quarantined when coming back to this area. Strategies were given of how to distance the pastor from the rest of the congregation for the first two weeks upon returning. The Elders discussed the use of the podium during worship service. The board told Jason he should feel free to use whatever he wants. The Elders had no objections to the moderators proposed 2020 nominating committee. Again, the pastors were dismissed and the other elders finished the annual evaluations. They will send a rating on to the deacons in time for their budgeting process. The Board’s next meeting will be July 20 at 7pm. Clarion First Baptist Church Elders Minutes June 16, 2020 7:00 - 9:00 pm Elders present: Ralph Roudybush, Don Dininny, Stan Sowl, Keith Hastings, Jason Hunter, and Randy Leadbetter. After the opening prayer, the Elders began the meeting with a review of the past and the current status of the church as related to COVID-19. The Elders have been asked by the Mission Committee for feedback and suggestions as that committee prepares for the 2021 mission budget. The Elders will finish that discussion and send on their feedback at the June 30 meeting. The Elders appreciated the work and resources that Gregg and Tony put into the clothing ministry and the Elders agreed to send them each a note conveying appreciation of their willingness to serve Christ in this capacity. The Elders worked on evaluations for the pianist and office manager. When the discussions for these two positions were finished, Jason and Randy left the meeting so the other elders could have candid dialogue regarding the pastors. The Elders set their next meeting at 7pm on June 30. Clarion First Baptist Church Elders Minutes March 10, 2020 7:00 - 9:10 pm Elders present: Stan Sowl, Keith Hastings, Jason Hunter, and Randy Leadbetter. The Elders began the meeting with Shelly Hunter. Shelly came to suggest that we might try separating boys and girls into two classes for junior/senior high school Sunday School students. She gave her rationale for the Elders to consider. After she left the meeting, the elders had a discussion on the subject and thought it might be worth trying but they wanted to get the thoughts of the CE Committee, who were already scheduled to meet with the Elders later in the meeting. At 7:30 pm, three members of the CE did meet with the Elders: Elaine Custer, Ruth Snyder, Lauren Snyder. The elders wanted to know if it were possible not to have the church picnic on the first two weekends that the college students would be here to begin a new term. Scott had told us the first two weeks are very important in determining if they would attend church while going to school, and if so, where they would attend. After a time of discussion, the CE told the Elders that they would like to leave promotion Sunday on September 30, during the Sunday School hour; but they didn’t think it would be a problem to move the church picnic/worship service providing another date was available at the Eagles. The Elders were informed that a possible VBS director has come forward. As for the idea of having a boys class and a girls class for the Junior/Senior high, the CE Committee members agreed, it would be worth a try, if a male teacher could be recruited. Jason reported that his trip with the BRM to Bogata has been postponed until September due to the coronavirus. The Elders had discussion on missions and missionaries, ministries including the clothing ministry, and Christian Education including Sunday School. The next meeting was set for April 14 at 7 pm. Clarion First Baptist Church Elders Minutes February 25, 2020 7:00 - 9:40 pm Elders present: Stan Sowl, Keith Hastings, Jason Hunter, and Randy Leadbetter. The meeting began with prayer and the approval of January’s minutes. Next, the Elders were given the highlights of this month’s Deacon’s minutes and the Mission Committee’s minutes. The Elders reviewed Adult Sunday School, the Pastor’s Class, and Randy’s Small Group. The Elders were informed that the Church Picnic (and promotion Sunday) has been scheduled for the last Sunday in August. The Elders would like to meet with the CE Committee at their next meeting, providing they are available. If not, another time will be chosen. Though Jason will be back from his Bogata mission trip the day before Sunday March 22, he will not preach that Sunday since he would have little or no time to prepare. Scott would like an opportunity to preach occasionally, so the Elders approved him to preach March 22. Jason was approved for vacation June 15-29. Randy will preach for him on the two Sunday’s that he is away. The Mission Committee asked the Elders for some input to their line items before budget time this summer. In response, the Elders would like to invite the committee to meet with them within a couple of months. The Elders are concerned that Debbie has been responding to many requests on Sundays. They acknowledge that this is her day off as well as a day for her to be able to come to worship with her family. The Elders would like to ask that people not rely on Debbie for help on Sundays. Jason will address this in the announcement time of a worship service. The Elders reviewed a packet of material from the State Convention (BRN) entitled “10/5 Challenge Covenant.” Included in that packet is a church assessment tool. The Elders tabled any decision on it so that more time may be given to study it. Jason informed the board that the pastors of some local churches are beginning to make plans to hold a community communion service during the evening of Good Friday. It will most likely be held somewhere on campus. The Elders supported this endeavor. Stan had the closing prayer. Clarion First Baptist Church Elders Minutes January 14, 2020 7:00 - 8:40 pm Elders present: Ralph Roudybush, Stan Sowl, Keith Hastings, Jason Hunter, and Randy Leadbetter. The Elders met with Ivan Cousins. Ivan had completed the membership class this past fall and was requesting membership. After Ivan left the meeting, the Elders voted to accept Ivan as a member of the church. Jason is planning the right hand of fellowship for Ivan as well as Mack and Laurel, most likely the last Sunday in January. The Elders received a packet from the Moderator which contained the job descriptions of the boards and committees. Jason will begin the next membership class on January 19 and Randy will begin a small group during the Sunday School hour on January 26. Jason informed the board that he will be going to Bogata in March. Randy will preach for him on March 22. The Elders reviewed the visit by Brian and Lura Miller and are very supportive of them. The Elders discussed an opportunity to enter a covenant with the BRN and their willingness to help the church with revitalization. Resources will be available to FBC if we would commit to 1) completing an assessment, 2) participating in a Who’s Your One endeavor, and 3) sending one or more attendees to a Blackaby Seminar at State College next fall. The Elders asked to see a copy of the assessment. The Elders reviewed an email from Deb Morris regarding Camp Judson and it’s 2020 promotion campaign. Clarion First Baptist Church Elders Minutes December 17, 2019 6:00 - 8:30 pm Elders present: Don Dininny, Ralph Roudybush, Stan Sowl, Jason Hunter, and Randy Leadbetter. Tonight, the Elders met individually with five people who have recently participated in the Pastors Membership Class; and, who have requested that the church accept them as members. Each meeting was approximately twenty minutes in length. The following were the main points of discussion:
After the final interview was completed, the Elders discussed the time spent with each candidate. The Elders believed that each candidate gave a since confession of faith and allegiance in Christ Jesus and noted all five believed that through this church, God was giving them a place where they could serve Him alongside others, a place where they would be loved and could love others, and a place where they could grow more and more into the image of our Lord. Therefore, the board voted to accept all five as members. They will be offered the Right Hand of Fellowship soon after the first of the new year. Those new members are: Laurel West Mack West Larry Fulton Alice Fulton Cathy Janke ______________________________________________ Clarion First Baptist Church Elders Minutes December 10, 2019 7:00 - 9:30 pm Elders present: Don Dininny, Ralph Roudybush, Stan Sowl, Keith Hastings, Jason Hunter, and Randy Leadbetter. Randy opened with prayer. The Elders reviewed the minutes from the CE committee In the past 3 or 4 months, The Elder Board had spent about five 2-hour sessions reviewing the constitution and formulating recommendations for changes that they would like to offer up for discussion in Joint Session at some point in the near future. The Moderator and Deacon Chair were invited to tonight’s meeting. The Elders shared with them and explained their working document. The Deacon chair plans to ask each deacon to review the constitution and to offer their thoughts on possible changes. The Elders would like to meet with the Deacons in Joint Session after they have time to complete their own review. The Elders received from Jody Miles a proposed outline of the purposes and procedures for implementing the Medical Response team which would be made part of the Safety & Security Plan. Jody is asking for approval so that he might move forward in the development and implementation for this part of the plan. The Elders agreed to look over Jody’s proposal and come back in one week prepared to vote on whether or not to approve it. The Elders spent time considering if it was a good idea for Jason to accompany other pastors of the BRN to Bogata this winter for a few days as a precursor to a mission trip by an FBC team in the next year or so. The Elders have scheduled to meet with 3 participants in the most recent Pastor’s Membership Exploration Class who are requesting to be accepted as members. These three interviews will take place on Tuesday December 17, at 6 pm, 6:30 pm, and 7 pm. The Elders prayed for Brian and Lura Miller as they are going to the Middle East this winter on a short mission trip. This trip will help them to determine if they should deploy there in the next few months as medical missionaries. Additionally, the elders prayed for God’s help in other matters as well. Clarion First Baptist Church Elders Minutes November 12, 2019 7:00 - 9:00 pm Elders present: Don Dininny, Ralph Roudybush, Stan Sowl, Jason Hunter, and Randy Leadbetter. Stan opened us with prayer. The Elders reviewed the minutes of the Missions Committee, CE Committee, and the Board of Deacons. The Board noted that they had completed the task of going through the constitution and are ready to offer suggested changes to Joint Session. The board would like to invite the chair of the Deacons and the Moderator to their December 10th meeting. If both are not available at that time, the Elders agreed to move their meeting to another time when both would be available. The Elders gave approval for Deb Morris to coordinate efforts here at FBC for Camp Judson ‘s Capital Fund Campaign. Once Deb finds out what that will entail, she will meet with Jason to strategize the implementation of the campaign. The Elders reviewed special offerings and aspects of the worship service. The Elders were given the scope and sequence for the adult Sunday School class for the winter quarter. The board is in the process of assigning teachers for each week. Note: there will not be a lesson December 15 (children Christmas program). Jason and Randy updated the board on their current pastoral visits. Jason reported on his trip to the BRN Annual Convention. He told us of some opportunities the BRN is making available to the churches in the state. The Elders voted to reaffirm our affiliation with the BRN (SBC State Convention). We will send in a signed letter stating that we are in compliance with the steps for affiliation and that we affirm the BRN’s new statement on abuse. The Board of Elders will ask the CE Committee to review our church’s abuse policies and make recommendations back to the Board of Elders as needed. The Elders were informed of an issue concerning the Pastor’s health insurance. The Elders next meeting will be December 10, 2019 at 7 pm. _______________________________________________ Clarion First Baptist Church Elders Minutes August 27, 2019 6:30 - 8:30 pm Elders present: Don Dininny, Ralph Roudybush, Stan Sowl, Scott Underhill, Jason Hunter, and Randy Leadbetter. The meeting was opened with prayer and the minutes of the previous meeting were approved. The Elders had invited the Mission Committee and a member of the Deacons to the beginning of this meeting for the purpose of reporting and discussing some concerns with Camp Judson that came to light this summer. Vicki Cooper, Deb Morris and Jim Darr attended this portion of the meeting. Several suggestions were made as how to proceed. Jason will contact a few other pastors. The issue will be monitored. The Elders will pass on to Debbie those who will stand for the office of Elder and Deacon so that Debbie can put them on the ballot and into the Annual Report. Rebecca Allison and Mary McMahon will stand for the office of Deacon. There will be no one standing for the office of Elder. Jason announced to the Elders that he has given Sheetz his resignation since he will need another evening or two per week for ministries. His last day at Sheetz will be September 4, 2019. Jason updated the board on his plans this fall for the Pastor’s Class (and the names of those signed up) and the status of the small group class that meets during the Sunday School hour. The board reviewed “Inside-Out Sunday.” The comments from the board were positive. However, the board would like the date moved up one week next year so that it doesn’t coincide with the return of the College students. The Adult Sunday School teaching schedule was presented to the Elders. Jason presented his plan that he and Randy will contact every household in the congregation to offer a visit at the home, a meeting at the church or coffee shop, or anything the attendees might desire in terms of pastoral ministry. The pastors plan to contact each attendee at least once every nine months beginning in October. The two pastors will alternate those contacted every nine months. Jason will announce these plans to the congregation on September 22 and 29. The board agreed that his was a good idea and approved the plan Though we have two board members who cannot attend Joint Sessions on Mondays, the board agreed to meet in Joint Session on Monday October 9. Since American Heritage (for girls) is delayed while leaders are identified, Jason explained there is another opportunity for our youth. Since Zion and Grace Community, like FBC, have only about 4-6 youth each, we could combine some youth meetings, rotating among the three churches. The Elders agreed to the proposal therefore Jason will further explore this plan. To close the meeting, the Elders prayed for concerns in the church. _______________________________________ Clarion First Baptist Church Elders Minutes August 13, 2019 7:00 - 9:00 pm Elders present: Ralph Roudybush, Stan Sowl, Scott Underhill, Jason Hunter, and Randy Leadbetter. Stan opened the meeting with prayer. The minutes of the previous meeting were approved. Jason reported that the leadership is not in place for American Heritage and that we would be wise to slow down a little to make sure of a solid beginning. The board was updated on the status of candidates for elders and deacons. The Board was made aware that our piano is not staying in tune. Randy will ask Paula if she would be willing to talk to the Elders at one of their next few meetings. Then, the matter will be shared with the Deacons at the next Joint Session this coming fall. The board was made aware of a concern at Camp Judson. The board will meet again this month to discuss the situation and will invite the Mission Committee and the Deacon chair to join them. Jason reported that his hours at Sheetz has been reduced and asked the board to make an evaluation of the effect his work at Sheetz has had on his ministry (if any). The Board replied that they saw no negative impact on his duties at the church. Jason told the board that he would like to investigate and consider three items for the near future:
The board agreed to have Jason move ahead with his investigation of items 1 and 2. The board approved the request to partner with CV Outreach. See https://cvoutreach.com/partnership/ for details on how the program works. There is no cost to our church. Basically, we will be given an opportunity to connect with people in our area who are using Google to search for answers to their faith-related questions. ________________________ Clarion First Baptist Church Elders Minutes July 22, 2019 6:30 - 10:15 pm Elders present: Ralph Roudybush, Keith Hastings, Stan Sowl, Scott Underhill, Jason Hunter, Don Dininny, and Randy Leadbetter. The meeting was opened with prayer. The minutes of the previous meeting were approved. Two Christian Education Committee members, Ruth Snyder and Elaine Custer, joined the Elders for a discussion on two topics.
The Elders approved two vacation days for Jason (if he needs them): August 7 & August 8. Jason and Randy reported on a conference call they had with Ray Kaselonis, an attorney for the Alliance Defending Freedom organization. They will give a similar verbal report to the Deacons at the next Joint Session. The Elders received a report from the nominating committee. The Elders received the Joint Session’s nominations for Elders and Deacons. As required by the constitution, the Elders screened each nominee for biblical qualifications. Next, the Board determined to mail out letters to those nominees who will be asked to consider their willingness to stand for election to the corresponding board. The letter will request each nominee do a self-screening before replying to the Board of Elders. The Elders approved to name and utilize Briana Underhill as their Communication Facilitator. The board reviewed and accepted a rationale/job description document. Briana would need a laptop computer. She has been using Scott’s. The board will pass this recommendation (computer) on to the Board of Deacons. Perhaps they could meet this expense my using money in the memorial fund. The Board met with Randy to review his annual evaluation. Next, the same review was done with Jason. July 8, 2019 Clarion First Baptist Church Elders Minutes July 8, 2019 6:00 - 7:30 pm Elders present: Ralph Roudybush, Keith Hastings, Stan Sowl, Scott Underhill, Jason Hunter, Don Dininny, and Randy Leadbetter. Randy opened with prayer.The Elders reviewed and signed the annual evaluations for Debbie, Paula, and Matt & Bridgette. The Elders did a quick review of the Adult Sunday School teaching schedule for the remainder of the summer. The Elders considered a proposal by Brenda DeDe regarding a revival conference this fall. The conference would target the community, university students, including those of different cultural backgrounds. The board asked Jason and Scott to move forward with the gathering of more information, writing a BRN grant proposal, and soliciting support, then to report back to the Elders at the August meeting. There was a consensus that the middle or end of October would most likely be the most effective time to hold such a conference. The Elders gave Briana Underhill permission to move ahead with plans for a women’s seminar (webcast) on Sep 27 and 28. It is put on by Revive Our Hearts. The board received a document from Briana Underhill outlining the rationale for the creation of a communication facilitator. Since the Elders were not able to give much time to the consideration of this document (due to Joint Session at 7:30 pm), this was tabled until the next meeting. The Elders had a short discussion on the Mission budget, especially since HUF will not be a line item for the next fiscal year. Two of the mission committee members came in for a very short update on their work. The Elders were made aware that Joe will be looking for another church in Brookville (where he now lives) by winter. Joe has served as head usher and greeter for a number of years now. _________________________________________________________ Clarion First Baptist Church Elders Minutes June 11, 2019 7:00 - 8:30 pm Elders present: Ralph Roudybush, Stan Sowl, Scott Underhill, Jason Hunter, Don Dininny, and Randy Leadbetter. Stan opened with prayer There were no committee reports since none of the three committees met on Common Meeting. The Elders reviewed the new-styled bulletin. The Elders reviewed the schedule for adult Sunday School teachers for this summer The Elders were told that the year-end night for the Children’s Ministry went very well. The Board had a discussion on a choir for Christmas and Easter. A sign-up sheet will be used later in the summer to determine if there is enough interest to warrant a choir. Randy will be meet with Debbie, Paula, Matt and Bridgette to go over their annual evaluations. There was also a discussion on job descriptions. The discussion will continue in Joint Session. John Madden requested that he me permitted to teach a Sunday School lesson and/or give a minute for mission on July 21. The Elders approved John giving the minute for mission on that date. The Elders set their July meeting for 6 pm on July 8. At 7:30 pm on that date, the Elders will join the Board of Deacons for a Joint Session. The primary purpose of that Joint Session meeting is to make nominations for Elders, Deacons, and Moderator. The date for the annual meeting will be set at this time. The Elders spent some time brain-storming of alternative ways and times to hold our annual meeting so that more members would be able to attend. Further discussion on this will need to be done in Joint Session. Jason closed in prayer after a discussion on concerns for our people. Jason and Randy were dismissed while the other Elders finalized their evaluations on both pastors. Clarion First Baptist Church Elders Minutes May 14, 2019 7:00 - 9:30 pm Elders present: Ralph Roudybush, Stan Sowl, Scott Underhill, Keith Hasting, Jason Hunter, Don Dininny, and Randy Leadbetter. The Elders invited the Christian Education Committee to meet with them tonight for a discussion regarding Sunday School. Some of the points of discussion dealt with declining numbers and ways to improve the numbers as well as the possibility to combine classes. Other ideas were introduced and discussed. The Elders gave authority to the Committee to assess and modify the children’s Sunday School Classes as they deemed necessary. The Elders thanked Ruth for leading the children’s ministry. Ruth is stepping down as the coordinator of the children’s ministry, however, she will assist any person or group who would be willing to take it over. The Elders are praying and searching for someone or person to take over this position. The Elders approved Alissa Cooper as a children's’ Sunday School teacher for this summer. Jason showed the Elders a sample of a new-styled bulletin, one with a more modern look. The Elders gave their approval to try the new format. The Elders reviewed the scope and sequence for the summer in the adult Sunday School class. The elders discussed the role of a media specialist and had some preliminary discussion on the creation of this position. Pastor Jason will be on vacation June 12-25. Randy will preach on June 16 & 23. The non-Pastor Elders will meet May 30 at 7 pm to work on evaluations of both pastors, the office manager, the pianist, and the youth leaders. The Elders approved Jason to preach at his formal church’s homecoming event in September. The exact date is yet to be determined. Scott led the Elders in Prayer before the meeting was adjourned. ______________________________________ Clarion First Baptist Church Elders Minutes April 9, 2019 7:00pm Elders present: Ralph Roudybush, Stan Sowl, Scott Underhill, Keith Hasting, Jason Hunter, Don Dininny, and Randy Leadbetter. Jason informed the Elders of his revised office hours. Monday 7-3 Tuesday day off (except for meetings and appointments) Wednesday: 7-3 and POW Thursday: 9-3 and Trail Life Friday: 7-3 (appointments required) The Elders received a request to change the format of Sunday School for the summer. The elders voted to leave Sunday School as it is until they can meet with the CE and with the stakeholders. The Christian Ed committee will be asked if they would be willing to meet with the Elders on May 14 at 7 pm to begin a discussion on short-term and long-term approaches to Sunday School. Jason updated the elders on a confidential matter. The Elders spent the remainder of the meeting getting organized on their plans for the annual evaluations of both pastors, the office manager, and the pianist. _______________________________ Clarion First Baptist Church Elders Minutes March 19, 2019 7:00 - 9:35 pm Elders present: Ralph Roudybush, Stan Sowl, Scott Underhill, Keith Hasting, Jason Hunter and Randy Leadbetter. Randy opened the meeting in prayer. Jody Miles gave a report on Safety and Security. Jody has done much reading of materials the pastors had given him and he went to a Safety & Security presentation at Trinity Point. Jody has done a thorough job and outlined for the elders a clear and well thought out plan for proceeding. The Elders approved Jody to move to the next step which is a church assessment of three areas: facilities, medical, and security. Jody will be forming teams to complete these assessments. The CE Committee had made a request to the Elders to consider one or more pullout classes for the adult Sunday School class. The Elders will consider a class for women and/or young adults in the near future. For now, the board decided to have a C-Group class taught by Jason in his office. He will be targeting younger adults for this class which will be held this summer. Jason informed the board that he and some other people will be participating again in a ministry for the Wine Walk in Clarion on May 11. The Elders discussed a potential donation from a person in Michigan to be made in memory of Ray Karns. The donation would be a rack with Gospel tracks. The Elders saw no reason not to accept the donation but they will review the tracks before they are displayed. The Elders approved Jason to be away on Sunday April 7, 2019. He is planning on a weekend retreat with Shelly and they are planning to visit a church below Pittsburgh who has implemented some new concepts he feels are worth examining. Stewart Weinisch will be here for a presentation/sermon on Saturday April 13 at 6:30 pm. There will not be a meal, rather a presentation in the sanctuary. Jason will coordinate with Stewart. The Elders decdied to ask the Deacons if we might have a Joint Session on April 2 at 7 pm. The purpose of the meeting is to: 1) discuss the Pastor’s second job, 2) to have a discussion on his salary package, 3) to coordinate the timing of evaluations for pastors, pianist, and office manager, and 4) to coordinate Tenebrae. __________________ Clarion First Baptist Church Elders Minutes January 15, 2019 7:00 - 9:10 pm Elders present: Ralph Roudybush, Stan Sowl, Scott Underhill, Keith Hasting, Jason Hunter and Randy Leadbetter. Randy opened the meeting in prayer. The Elders were given the highlights from the CE Committee minutes from their meeting of the previous evening. It was noted that VBS has been schedule for July 15-19 and that Rebecca Allison will be the director of VBS this year. The Elders were given an update on recent events in the Youth program. The Elders reviewed the weather policy. Church and Sunday School will not be canceled due to a weather event. We will send out a church-wide email reminding everyone to only come to the services if they can do so safely. Randy will be here in any weather event. Teachers are not to feel they must be present in case any of their students show up. Randy will see that they are taken care of. Teachers are to put their safety first. Jason reported that Timothy Boarts will be baptized on February 10. Jason showed a short presentation on RightNow Media and what resources would be available to all attendees of the church should we subscribe to it. On Monday, the Board of Deacons gave their consent to subscribing to RightNow Media. Jason explained that materials from this vast library can be used to help facilitate small groups. He is prepared to begin announcing the formation of small groups. The Elders agreed to both the use of RightNow Media and to the formation of small groups. Jason reported that he received permission to purchase a TV to be used showing the RightNow Media materials for youth lessons as well as other forums. Jason reported that Jody Miles (from Trustees Committee) is planning to attend a safety seminar at Trinity Point on January 23. Jody Miles asked the Elders if he could use The Purpose Driven Life for Senior High curriculum. The Board gave the approval but will ask Jody to monitor it and if he deems it isn’t working out, to be encouraged to abandon it and return to the Standard Publishing curriculum. Jason and Jody will meet before Jody begins teaching from this book. The Elders reviewed the Christmas Eve service, the choir, and the music. The Elders spent time praying for the church, the people, and for wisdom and insight of how to help people feel welcomed, safe, cared for, loved, and how to balance the teaching of God’s Word and the giving of God-like grace. The next meeting is set for February 12, 2019. ___________________ December 12, 2018 Clarion First Baptist Church Elders Minutes December 12, 2018 7:30 - 9:00 pm Elders present: Ralph Roudybush, Stan Sowl, Don Dininny, Keith Hasting, Jason Hunter and Randy Leadbetter. The Elders were in Joint Session with the Board of Deacons prior to the beginning of the is meeting. Ralph opened the meeting in prayer. There were no reports from the committees The board reviewed the Joint Session meeting. The Elders agreed to follow the International Sunday Lesson Cycle beginning in January with our statements of faith embedded into the lessons. Keith and Randy will teach January and February with the other Elders filling in as needed. The Elders were given updates on some ministries within the church. Randy updated the board on communion that was taken to the shut-ins as well as their status and condition. Each Elder offered prayer as the board prayed for people and ministries in our congregation. The next meeting was set for January 15, 2019. __________ November 13, 2018 Clarion First Baptist Church Elders Minutes November 13, 2018 7:00 - 8:55 pm Elders present: Ralph Roudybush, Stan Sowl, Scott Underhill, Don Dininny, Keith Hasting, and Randy Leadbetter. Scott opened meeting with prayer. The Elders were given the highlights of the committee reports from the CE and Mission Committees. The teaching schedule for the remainder of calendar year 2018 was reviewed. The Elders had previously given consent (via Jason individually contacting each Elder) to the naming of Junelle Smith as interim choir director for the 2018 Christmas season. Tonight, the Board officially entered this appointment into record. The Elders spent time discussing the lessons that will be taught in the Adult Sunday School class beginning the first week in January. The elders decided on six lessons relating to Scripture to begin the series of teaching through our statement of faith. The Elders spent time praying for the ministries of the church and then time praying for people of our church who have concerns and/or health issues. _________ Clarion First Baptist Church Elders Minutes October 9, 2018 7:00 - 9:24 pm Elders present: Ralph Roudybush, Jason Hunter, Stan Sowl, Scott Underhill, Don Dininny, Keith Hasting, and Randy Leadbetter. The meeting was opened with prayer. The Elders were read the highlights of the committee reports from the CE and Mission Committees. Jason reported that Tricia Pezzuti was not permitted (by her agency) to organize a seminar here with Dr. Neyman. After getting feedback and agreement from the Board of Deacons, the Elders approved moving forward with the seminar. We will have to do planning and promoting. However, instead of having it in November, the Elders decided it would be better to have it in January. Jason will get back to Dr. Neyman and the two will agree on a weekend and then an alternate weeked in the case of a weather event. The Elders were given an update on the New Bethlehem First Baptist Church. The Elders were made aware that there was miscommunication regarding a previous discussion on the serving of communion. At a previous meeting, the Elders did have a discussion as to whether there is any Biblical reason that any member of the church would be prohibited from helping to serve the elements in our monthly communion. The consensus of the board was that scripture does not restrict who may serve the bread and wine. However, the board took no action on the matter because the responsibility of assigning the servers belongs to the Board of Deacons. The Elders want to apologize to the Deacons for any confusion they have caused and will make themselves available for a Joint Session to discuss this further should the Deacons decide that would be beneficial. The Elders received a couple recommendations from the Worship Committee for the position of Choir Director. There was a concern by both the committee and the board whether there was still enough interest in the choir. The Board will announce this Sunday that we are trying to determine how many people would be interested in singing in the choir and to let the office know within one week. The Elders planned the Sunday School lessons for the next few months. Each Elder will teach one lesson in November and December on a topic that has personal meaning to themselves. Randy will teach a Christmas lesson the Sunday before Christmas. Nov 18 - Don Nov 25 - Stan Dec 2 - Ralph Dec 9 - Scott Dec 16 - no class, children’s program in sanctuary Dec 30 - Keith Meanwhile, the elders will develop lessons to begin the first of the year. The first several lessons will be on our statement of faith. The elders spent the remainder of the meeting in prayer, interceding for individuals, praying for ministries of the church, and for wisdom to serve the Lord as elders. _____________ September 11, 2018 Clarion First Baptist Church Elder Minutes 7:00 - 7:54 pm Elders present: Ralph Roudybush, Jason Hunter, Scott Underhill and Randy Leadbetter The meeting was opened with prayer. The elders will review the four Gospels and start writing a scope and sequence at their first meeting in October. Tricia Pezzuti is requesting that we host another seminar with Dr. Neyman on November 30 and December 1. The purpose is to expose even more people in our community to the services of Dr. Neyman. The Elders agreed to house it and Jason will work on the details including cost. The Elders approved the nominating committee report. Jason asked the elders to discuss the preaching of advent sermons and he asked for suggesions. He is leaning on the theme being "Christ in Christmas." Jason talked about his schedule and then told us that David Ludwig met with the church in New Bethlehem. Stan closed in prayer. _________ August 28, 2018 Clarion First Baptist Church Elders Minutes 7:00 - 9:15 pm Elders present: Ralph Roudybush, Jason Hunter, Scott Underhill, and Randy Leadbetter. The Elders met with Bridgette to determine the distribution of the VBS fund raiser for feeding those in need. The Elders listened to suggestions then voted to give Bridgette and Jason permission to distribute the money as they are led by the Lord. A portion of the money will go to our food pantry. Randy opened the meeting with prayer. The minutes of the last meeting were reviewed. The board was reminded that reports for the annual meeting are due soon. Teaching coverage for the remainder of the adult Sunday School quarter was finalized. Jason updated the board on the implementation of the Trail Life organization that will be chartered through our church. The church needs to pay a pre-charter fee of $99 immediately. The Elders approved Jason’s request for a vacation day on Sunday September 2, 2018. Randy will preach and lead communion. The Elders instructed Jason & Randy how they would like them to respond to a request by John Madden who will be visiting the area in November. Jason reported on his meeting with Matt & Bridgette. He reviewed with them their plans for the youth group this coming year. Jason, who serves on the Heart for Uganda board gave the Elders an update of that ministry and some of their plans for the next few months. The Elders read a letter from the Clarion Area Chamber of Business and Industry requesting that organizations, including churches, reply indicating how each would be willing to respond to a local disaster. Jason will return the information to them. Ralph closed in prayer. ____________ Clarion First Baptist Church Elders Minutes August 14, 2018 7:00 - 8:45 pm Elders present: Don Dininny, Stan Sowl, Ralph Roudybush, Jason Hunter, Scott Underhill, Keith Hastings and Randy Leadbetter. The meeting began with prayer and the approving of the minutes from the past meeting. The Elders reviewed the John Neyman seminar. The comments were positive as was the feedback from those who attended. Dr. Neyman will begin office hours at the church beginning Saturday September 8. The elders went into a confidential session to discuss the results of a meeting that Jason and Randy had with an individual on August 9. Jason and Scott indicated they were ready with plans for the August 19 worship and events at the Eagles Pavillion. The Elders were given the quarter’s list of lessons for the Adult Sunday School class. Those elders who decide to teach one or more lessons will get back to Randy. The Elders approved Jason’s request that Clarion FBC charter Trail Life,. The cost to the church would be $325 for the first year and $200 + $20 per person for each year after. Jason will discuss the funding of this ministry with the Board of Deacons. The following is the description of the organization found on their website (https://www.traillifeusa.com/). Trail Life USA is a Christian Outdoor Adventure, Character, and Leadership Program for boys and young men. Operating from Troops that are chartered through churches in 48 states, the K-12 program centers on outdoor experiences that build a young man’s skills and allow him to grow on a personal level and as a role model and leader for his peers. Living the Trail Life is a journey established on timeless values derived from the Bible. Randy gave the board an update of the status of the nomination process for deacons and elders. The board is able to announce to the church that there will be no one standing for a new term of Elder at this year’s annual meeting. There are five openings for Deacons this year and there will be five members standing for a new term on the Board of Deacons: Dave Kiehl, Jody Kiehl, Dr. Tim Brooks, Deb Morris, and Jim Darr. Jason led a brief discussion on the new pastoral care cards. Jason told the board that he would bring more information to the Elders on church safety and possible training. Bridgette announced that she will not direct VBS next summer. The Elders will begin to look for a replacement while expressing their appreciation for the good work that Bridgette had done. Scott Underhill closed the meeting with prayer. __________ Clarion First Baptist Church Elders Minutes July 24, 2018 7:00 - 8:45 pm Elders present: Don Dininny, Stan Sowl, Ralph Roudybush, Jason Hunter, Scott Underhill and Randy Leadbetter. The meeting began with a confidential session in regard to the screening process for Deacon and Elder nominations. The Elders briefly discussed the upcoming John Neyman seminar on August 4, 2018 as well as the “Inside Out Sunday” on August 19. The Elders went back into a confidential session to discuss an ongoing situation in the worship service. The Elders agreed it would be wise to call for a Joint Session (as soon as possible) before taking any further action to resolve the concern. The Elders were given the scope and sequence of Adult Sunday School lessons for the next 13 lessons. Each Elder is considering if they would like to teach any of these lessons. Jason gave the board a brief update on the situation at the New Bethlehem FBC. The Elders were pleased to hear that Vacation Bible School went so well. They are very appreciative of Bridgette and her staff for making this year’s VBS a success. Jason told the board he is in preliminary talks with the organization of a Trail Life USA program that may be housed in our church. The Elders were informed that they would be asked at the next meeting or so to review a new “pastoral care card” that would be placed in the pews and announced during worship services. The Elders agreed to survey the church to determine the interest level in resuming small groups. Jason closed the meeting with prayer. _____________ Clarion First Baptist Church Elders Minutes July 13, 2018 7:00 - 8:30 pm Elders Present: Don Dininny, Stan Sowl, Ralph Roudybush, Jason Hunter, Keith Hasting, Scott Underhill and Randy Leadbetter. The meeting began with prayer. The Elders were given a report from each of their three committees. It was reported that the Board of Elders had completed evaluations for both pastors as well as for the pianist and the office manager. The Elders reviewed the evaluation process and forms used. The Elders agreed to have Jason meet with Matt and Bridgette to review their work with the youth and for an update on their plans for the next several months. The Elders are planning to have John E. Neyman Jr. at the church on Saturday August 4 from 9am to 12pm for a seminar. The seminar is open to anyone. The Elders agreed to pay John a stipend of $250, $200 from the counseling line item and $50 from the Elders line item. The Elders will notify Deb Morris, chair of the Deacons, of this decision. The Elders reviewed the Sande Mission Evening and the Elders also reviewed the most recent Joint Session. The Elders comments were very positive regarding each of these. Jason reported that Ivan and Charlene will use the Sunday School hour on August 12 to give a report on their Disaster Relief trip to Connecticut. They will also have the minute for missions near the beginning of worship service on that same day. Nominations for Elders and Deacons were submitted to the Elders by Dave Kiehl on behalf of the Joint Session. The Elders have began the screening process and will submit letters to those who be asked to consider serving on one of these boards beginning in October. The Elders were informed that the church will meet at the Eagles Pavilion on August 19: Fellowship and coffee at 10 am, Sunday School promotion at 10:30 am, followed by worship service and then the annual church picnic. The Elders considered a vacation request by Jason for this fall. Jason asked that he might carry over a few days of vacation into the fall for a trip with his father. The Board approved sending this request to the Deacons with their recommendation that the Board grant this request (for this year). Jason asked the board to be praying about implementing of small groups this fall. Stan closed the board in prayer. _____________ Clarion First Baptist Church Elders Minutes June 13, 2018 7:00 - 8:30 pm Elders Present: Don Dininny, Stan Sowl, Keith Hasting, Scott Underhill and Randy Leadbetter. The meeting began with prayer. The next part of the meeting consisted of distributing pastor evaluation forms and a preliminary discussion on the process of evaluations. The Elders were given self-evaluations from both pastors. The Elders set the date of Tuesday June 19 at 7 pm to work on and complete these two evaluations. The Elders will complete evaluations on the office manager, pianist, youth leaders, and choir director on or before the July meeting. The Elders were informed that a joint session is scheduled for June 26 at 7 pm for the purpose of nominations for deacons, elders, and moderator. In addition, the joint session will approve a nominating committee selected by the moderator. The Elders assigned teachers for the adult Sunday School class for the next few weeks: June 17: Keith June 24: Randy July 1: Don July 8: Keith July 15: Stan July 22: Scott July 29: Randy or Ralph Clarion First Baptist Church Elders Minutes May 29, 2018 7:00 - 9:45 pm Elders Present: Jason Hunter, Don Dininny, Ralph Roudybush, Scott Underhill and Randy Leadbetter. The meeting began with prayer and then the board received updates from the three committees. Next, the Elders reviewed their April meeting with Barry Whitworth and David Ludwig. Jason will have members take the Spiritual Health Assessment survey over the next several weeks. It was reported that the seminar with John Neyman has been moved to August 4 so that the Mission Committee can hold the evening with Alyssa and Victor on June 23. The Elders looked at a document from Gregg Smith regarding the clothing ministry. There was discussion on how to do these types of ministries. The Elders were informed that Tony, Gregg, Coni, and Randy will go to a meeting at the Presbyterian church on June 3 as churches will gather to discuss the seminar that was held at Zion regarding Toxic Charity. Jason reported on his and Randy’s attendance to a safety seminar in Punxsutawney on May 10. Randy informed the elders that they will be given time at the June 12 meeting to work on pastor evaluations. Jason updated the board on a potential legal problem with our constitution. The board agreed to work on developing a scope and sequence for the adult Sunday School class that would begin somewhere around December. The board discussed the New Bethlehem FBC and agreed to help them in ways we are able. Jason has been and will be in contact with them. The board finished the evening discussing worship and worship songs. __________
Clarion First Baptist Church Elders Minutes April 10, 2018 7:00 - 9:30 pm Elders Present: Jason Hunter, Don Dininny, Ralph Roudybush, Stan Sowl, Scott Underhill and Randy Leadbetter We began the meeting with a conversion with a college student. After the informative and spiritual talk, we prayed for her. The Elders were given the highlights of each of the committee reports and the highlights from March diaconate meeting. This included updates on the children’s ministry and nursery. The board gave thanks for the generous Annie Armstrong offering. The Board reviewed Tenebrae. Jason reported that he had received feedback from the Board of Deacons as well. It was reported to the board that the church’s wifi had been recently updated. Jason informed the Board that he will be taking Mondays as a day off rather than Fridays. The Board was informed of some possible changes in the future for the clothing ministry in terms of how clothing is distributed. The Board was reminded of the mission night for Alyssa on Friday, April 20 and that the Heart for Uganda Board will be attending this dinner and presentation. The Board was informed that Jason, Randy, Coni Kifer, Gregg Smith, and Tony Terrana will be attending the Faith & Human Services Symposium on April 24. This will include a speaker addressing the age-old topic dealing with helping vs. enabling. It was also reported that Jason and Randy will travel to Punxsutawney for a Church Safety Seminar on May 10. The Board accepted Lauren Snyder’s resignation as choir director effective April 16, 2018. The Christian Education Committee recommended Junelle Smith as a Sunday School teacher and informed the elders that she already has her clearances. The Board approved this request. The Elders, without objection, approved a request made by Gregg Smith that the church be listed as a water station during the May 18, 2018 wine walk. Tracy Becker informed Gregg that she will include us as a stop on the Wine Walk Map. Gregg reported that we would need to provide a table, bottled water, coolers, and ice. In addition, we could have Bibles and Gospel tracts available to give out. The Elders were informed that Barry Whitworth (executive director of the Baptist Convention of Pennsylvania/South Jersey) and David Ludwig (Associate Director of Healthy Churches) will be with us at the April 24th meeting. The Board closed with prayer.
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